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Efficiency Management

4 months ago

Ho Chi Minh City, Vietnam PERSOLKELLY Vietnam Full time

Master in using Microsoft Outlook. At least 4 years. Have experience in arranging calendar that it is logical.
- In the position of Executive Assistant/ Project Assitant over 5 years of experience
- Fluent English in both verbal and writing

**Who You Are**

We are an efficiency team who provide Calendar expertise for people to focus in delivering

what they committed to:
Objective
- Maximize time of Partner, Directors and investment team to achieve their quarterly

KPIs. Measured by: Min 70% of their time allocated to value added and necessary

activities weekly.
- Partner, Directors experience Power, Freedom and Peace of Mind as their calendar is

designed and followed the criteria of Mancom. Measured by: monthly replying yes to

the monthly question: do you experience power, freedom and peace of mind.

**The Role**

1. Maximize time of Partner, Directors and investment team to achieve their

quarterly KPIs.

a. Ensure they spend 70% of their time delivering what is in the JD
- VDI conversations at investee: Based on the following dashboards: VDI lift target,

overdue conversation, VDI gap matrix and pipeline commitment, Efficiency ensures

calendar of Partners, Directors and DLs book sufficient conversations with investees &

pipelines to achieve their KPIs.
- Each VDI conversation has clear intention / intended outcome : open the maturity

model of that element, ask: what is 1 intention that the CEO not yet get it and then ask

DL to have conversation on that 1 specific intention until its owned by the CEO.
- Other accountabilities in the JD: Efficiency team removes all non JD related out of their

calendar. Always ask if this meeting, task is in JD - if yes, which KPIs, accountabilities

it contributed.

b. Remove all NON JD related out of the calendar (what investors definitely dont pay

us to do)

Internal meetings to talk about VDI conversations are not accepted: Intention: converting

any thing related to VDI to VDI conversation at investees. No internal meetings to talk

about VDI at investee (including Deal team meeting or Deal team meeting VDI element

leaders, or deal team meeting with functional team)

c. Minimize all of the below - things that might needed but need to be optimized and

delegated.

2. Your Assisted Partners experience Power, Freedom, Peace of Mind as their

calendar is designed & followed the criteria of a Calendar.
- This includes ensure their calendar follow Mancom criteria, travel coordinating &

meeting coordinating.
- Follow the below Mission Control criteria list

3. Reporting & D365 tracking
- Weekly Efficiency is responsible for counting time on the calendar of Partners,

Directors and Investment Leader she is responsible for on how much % of their time

allocated to delivering their JD.
- Weekly Efficiency team responsible for tracking all VDI conversations for Partners,

Directors she manage the KPI 2 for into D365
- Monthly Efficiency team responsible for doing the cash/ credit card reimbursement

for Partners, Directors she is responsible for (only if Partner/ Directors needs)
- Reporting task related to team dashboard or team report assigned by Efficiency

Manager

4. Handle personal matters of Partner
- That includes: travel arrangement, gifting, fitness, membership & magazine, renewing

passport, sending any personal documents

**What You Will Need**

Working Experience:

- In the position of Executive Assistant/ Project Assitant over 5 years of experience

Ways of Being:

- Inquisity (form Intention_ find the Why)
- Communiplete: Re-create ( fully listen & understand others).
- When things not working intention: Speak up to relevant people & ensure that is

handle fully.
- Genesis: Be cause in the matter (Be-ing at cause vs reasoning)
- Resultership: Result - oriented

Skills:

- Master in using Microsoft Office (Word and Excel) & Outlook
- Strong communication in both English and Vietnamese, in both verbal and writin

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