Senior Admin

6 months ago

Ho Chi Minh City, Vietnam Talentnet Full time

$1,500 - $

**GOALS**:
The aim of the position is to
- Management of all Human Resources needs of the company whilst adhering to the related company policies
- Ensure sufficient cash funding for business operation, lead, prepare and review rolling cash forecasts.
- Secure sufficient transparency, safety, 4 eyes principles, in daily transactions. Be economical, efficient in cash management to avoid any waste on remitting/transfer.
- Organization of administrative work.
- Accounting tasks.
- Existing rules and regulations are to be observed


**MAIN TASK**

**Main tasks HR (90%)**
- Recruit staff based on the requirements of various departments.
- Company regulations (Employee Handbook, Attendance Regulation ). Clearly communicate company rules to all staff.
- Keep close contact with relevant government departments to assure that the company implemented HR policies are in line with relevant legislation of Vietnam.
- Management on Employment contract.
- Make a training budget based on the needs of the various departments.
- Payroll calculation, insurance, PIT handlings
- Execute disciplinary measures if requested by various departments.
- Arrange company activities to maintain a positive working climate.
- Keep up-to-date information of the rules and policy for foreign staff to obtain the relevant work permit.

**Main tasks Cashier & Accounting (10%)**
- Postings for all bank account transactions, reconciliation with bank account statements monthly.
- Finance plan, Investment cash flow forecast if necessary.
- Account receivables foreign currency declaration.
- Check payment stuff for import goods/services. Prepare payment online or on the counter.
- Monthly reports by bank accounts.
- Plan for weekly payment, moreover for important/urgent payment. Prepare a Finance plan.
- Management for intercompany loan, Coba loan, capital loan if there are.
- Annual inspection of Account opening license.
- Issue tax invoices by billing, delivery note and other information.
- Verify VAT in tax system, tax declaration.
- Print and file financial documents.
- Support for administration tasks.
- Other tasks from the immediate supervisor.

***PRE - REQUISITES**:
**1. Education (Degree)**
- Required: Bachelor Degree

**2. **Skills**
- Excellent communications skills Able to work under pressure
- Able to understand the needs of white collar and blue collar workers
- Advanced English language skills

**3. Work experience**
- Required: 3-5 years

**4. **Personal Characteristics**
- Outgoing
- Reliable
- Responsibility Independent Team work
- Positive
- High motivated
- Can be trusted with confidential information
- Fairness

**RESPONSIBILITIES**:

- To carry out the tasks listed in paragraph 8 in an orderly, independent, punctual, and rational manner using the
- latest technical and communicative means.
- The work must be carried out observing the prevailing environmental, work, and fire prevention regulations, both general and company specific.

**AUTHORIZATION**:

- The employee has access to all data required for the performance of his/her duties and is authorized to take those actions necessary to carry out his/her duties.

**DUTY OF INFORMATION**:

- Immediate information on deviations from the task to the supervisor and the immediate coworkers. (Early Warning System)

**MISCELLANEOUS**:

- Authorization of signature due to companies rules and regulations.
- Ensure to keep sensitive information from others. Keep place of work in good condition.

***AUTHORIZED SIGNATORY**:

- In exceptional cases

**For more information, please contact**:

- Ms. Vo Nguyen Bach Ngan (84) 6291 4188 - Ext: 530

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