Operations Officer

2 months ago


Ho Chi Minh City, Vietnam ILA Full time

**Responsibilities**:

- Prepare payment documents and work with Accounts to make payments for customers, supporters, internal and external suppliers.
- Do reports as scheduled: Daily Sales, Monthly Revenue, Commission, Incentive, Taxi, Postage/Stationary, Sales By Chanel, Seminar Follow up and other reports upon request.
- Fill in, check, and manage the OSC system every day; meet with CS every month for reconciliation.
- Follow up commission with schools for HCMC; work with HN and DN offices for clarification and with Accounts to make sure it is allocated accurately to each office.
- Get documents uploaded upon request.
- Open student folder upon signed contract and file in the cabinet
- Write meeting minutes and follow up accordingly to get it done.
- Send/receive/deliver documents/courier to/from each center/overseas schools/other organizations
- Buy air tickets and insurance for staff for business trips and students/staff for the summer course
- File Agreements and follow up for renewal
- Prepare and work with relevant people to prepare logistics for seminar/event/meeting: information kit, notice, room booking, laptop, and projector booking, chair/room set up...
- Prepare logistics for the summer course: medicine, bus, banner, POS, name tag, suitcase tag,...
- Support on departure day at ILA/ airport and on picking up date at airport
- Arrange and make sure the promotional material cabinets are in good order
- Do translation when necessary.

Make sure the working area is neat and tidy.

**Requirements**:
**Qualifications**
- University Degree
- At least 01 year experience in relevant position

**Skills**
- Business Analyst
- Analytical thinking
- Ownership
- Teamwork
- Communication
- Problem solving
- Creativity
- Cooperation
- Capability building

**Language**:Good English and Vietnamese (4 skills), Intermediate level

**Computer**: Excellent at MS-Office (Word, Excel, PowerPoint, Outlook)


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