Ap Manager

7 days ago

Hanoi, Vietnam WVI Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

**Key Responsibilities**:
**MAJOR RESPONSIBILITIES**

**_1. Leadership and People Management_**_ _
- Provide overall leadership to the AP team, including organizational values
- Map out the diverse skillset needed to operate in the urban AP across all levels of the city and develop a hiring and development plan to be able to cover all expectations related to advocacy, strategic partnering, data management, technology among others In reference to the Urban Ministry Model and the National Strategy.
- Work with PnC department to recruit and provide orientation for new staff
- Work with People & Culture (P&C) department to recruit and provide orientation for existing and new staff based on the needed skillset plan
- Supervise, coach, mentor, provide adequate feedback and support to AP staff to ensure their high performance toward the shared goals and in alignment to the needed skillset plan
- Identify and address development needs of AP staff in urban context to ensure that they are well equipped with core and job-specific competencies to carry out quality work
- Engage in meaningful conversations with the AP team to ensure that there is a shared understanding of the urban context, vulnerabilities, opportunities, risks, data gaps, issues and specific mindsets, approaches and techniques needed to operate in urban contexts.
- Identify and address staffing issues in a timely and professional manner, in working with P&C department
- Promote ongoing reflection, learning culture and KAIZEN spirit among AP staff
- Organize the AP office and facilitate a working environment of trust, mutual respect, and care among all staff

**_2. Program Management in assigned District(s)_**
- Lead on the process to fully understand the urban context from a political, physical, socio-human, environmental, economic and institutional to better understand the contextual factors, vulnerabilities, opportunities and issues affecting the wellbeing of children. Among many processes, the city wide assessment is one of the key processes to be adapted.
- Ensure that relevant data (secondary, primary) are captured to back up the program design and implementation while ensuring that the data is accurate and representative of the community.
- Ensure that the area implementation is aligned to the Urban Ministry Model, in all its three components, operational, programmatic and resources and incorporate this in design of projects, reporting mechanisms, funding opportunities and technical adaptations.
- Lead on the stakeholders mapping exercise in the area to ensure that all strategic and diverse stakeholders across all levels of the ward, district and city are mapped out such as academia, research centers, government, CBOs, INGOs, media, private sector, influencers, etc.
- Lead the adaptation of Technical Programs to urban context following the standard guidelines/ tools and complete all AP level documents (log-frame, Indicator Tracking Table, Monitoring & Evaluation plan, narrative AP Plan) while keeping the urban lens and the contextual factors and backing this up with data (internal or external)
- Explore and lead on research opportunities in the area to better understand urban issues and vulnerabilities and utilize this data in advocacy, external engagement and policy work.
- Utilize digital and technological opportunities in the urban area in line with smart city strategies that the City governments have issued to develop and lead digital strategies that complement your program goals.
- Scale up programs and interventions at city level.
- Mobilize technical, human, financial resources to implement the program
- Prepare required reports for the AP: monthly, quarterly, semi-annual, annually, program quality self-review tools, Urban Ministry Model checklist for AP among others.
- Lead AP staff to mainstream Cross Cutting Themes (gender equality and social inclusion, disability, climate change adaption, etc.) into program activities
- Lead the implementation of digital data acquisition and management systems as guided by the organisation
- Document evidences and disseminate WVV’s project models to external partner for replication, advocacy and funding acquisition purpose
- Manage resources with integrity and stewardship, in compliance with WVV’s financial policies and procedures.
- Coordinate with procurement team for strategic sourcing at AP level
- Collaborate with zonal and national technical team for any advocacy efforts in provincial/city or national level.
- Lead Community Engagement
- Raise awareness of local partners and community on WV’s Christian identity and core v

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