Property Manager

4 months ago

Ho Chi Minh City, Vietnam Colliers International Full time

Full-time
- Location: Vietnam - Ho Chi Minh City

**Company Description**:
**Client Relations/Client Reporting**
- Maintain owner relationship and satisfaction through appropriate communication (visual, written and oral).
- Maintain tenant contacts and satisfaction through appropriate communication (visual, written and oral).
- Ensure effective communications with residents and client, in a timely and diligent manor.
- Administer and ensure compliance of the terms of all tenant leases.
- Recommend rental levels by being familiar with marketplace and. recommending to owner input on pricing.
- Develop and maintain Tenant Manual.
- Work closely and build good relationship with tenants and the landlord.
- Review of property management monthly financial, leasing and marketing reports to ensure accuracy.

**Budgeting**
- Prepare and submit annual operating and capital budgets for owner approval, including comments and assumptions for same.
- Approve payables and establish priorities of payment when necessary.
- Review monthly financials and prepare comments for owners, recommend corrective action as necessary.
- Review receivables and contact tenants to collect rents in arrears in accordance with collection guidelines.
- Control expense commitments and develop expenditure procedures to adhere to budget guidelines.
- Develop, implement and monitor budgets and financial planning.

**Maintenance**
- Develop and maintain building procedures and supervise building operations, utilizing building staff as appropriate.
- Develop and implement plans and procedures for property security.
- Conduct property inspections.
- Develop and maintain long range Building Improvement plans (rehab/modernization), including maintaining knowledge on competing properties.
- Supervise, train and monitor all staff, including security, janitors, administration, operations and other vendor staff and work with the chief engineer to ensure operational sound practices are in place.
- Obtain all repairs and maintenance matters are progressed correctly and best quotes obtains.

**Service Contractors and Suppliers**
- Negotiate with vendors for cost effective equipment and services including, but not limited to maintenance contracts, and supplies.
- Ensure that adequate inventories of operating and maintenance supplies are on hand.
- Develop, implement and monitor standard operating procedures for all staff and contractors.
- Instructing contractors for works of minor repair, maintenance and supervision of works.

**Department Operations & Business Development**
- Market and promote Colliers services.
- Assist in the preparation of proposals and presentations to clients.
- Start-up of new management assignments.
- In charge of running the day to day operations of office buildings, serviced apartments or shopping malls, and deal with any other property issues that may arise.
- To carry out project management, income generation or cost reduction initiatives.
- Active role in client relations and business development.
- Circulate information to residents concerning management issues.

**General**
- Supervise all on-site personnel.
- Possible supervision of construction management projects as required.
- Support other activities with your specialized skills, experience and teamwork.
- Prepare weekly / monthly reports.
- Government contacts and liaisons.

**Qualifications**:
**REQUIREMENTS**:

- Must be a University graduate.
- At least 5 years experience at the similar position in commercial property/real estate companies.
- Have deep knowledge of commercial properties management including office, retails, industrial.
- Prior experience with property management software is critical.
- Excellent command of English skills.
- Experience in dealing with the market, adapt local legislation.
- Good attitude, willing to provide high end standards for clients.
- High commitment of Conduct in business.

**DESIRED SKILLS & EXPERIENCE**:

- Independent, self-starter, team player. Excellent organizational, prioritization and communication skills.
- Able to work under pressure, deal with multiple deadlines, effectively handle stressful situations, deal intuitively with situations, and work with mínimal direction/supervision.
- Role model, conscientious, reliable, and flexible.
- Ability to provide mentorship and encourage leadership and growth in others.
- High degree of professionalism and passion for success.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Strong relationship-building ability, proactive, results-oriented, and resourceful.
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.

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