Medical Education and Compliance Associate

2 days ago

Thành phố Hồ Chí Minh, Vietnam Johnson & Johnson Full time

SUMMARY
- Responsible for end-to-end execution and coordination of digital and face-to-face Medical Education activities.
- Accountability for tracking progress of projects, their execution and financial management of the Medical Education events and projects.
- To ensure compliance excellence in all matters related to MAF best standards and processes in compliance and audits.
- Ongoing project liaison with Medical Science Liaisons and as applicable, APAC/ SEA and other local operating companies and external stakeholders.

Medical Education: 40%
- Work in collaboration with the MSLs to develop Medical Education plan as part of the strategic business planning process, ensuring strong rationale and appropriate budget estimations.
- To drive the planning, execution, and follow up of Medical Education activities, engaging all internal Operating Company stakeholders, agency partners, and faculty members as appropriate.
- Oversee agency partners in coordination of Medical Education activities including accountability for tracking progress of projects, their execution, and financial management.
- Build and maintain strong relationships with the external scientific community (experts, HCPs, scientific societies etc), agency partners, and key internal Regional and Operating Company stakeholders across SEA/Asia Pacific.
- Coordinate and follow up of the educational grant and sponsorships management process.
- Support MAF in CPD/ CME submission to relevant external institutions and agencies.
- Support MAF in post-event tracking, filing as appropriate according to document retention and archiving policies.

Medical Compliance Management: 30%
- Review global and regional SOPs and ensure impact assessments are done in a timely manner.
- Develop local MAF SOPs and ensure local SOPs are kept updated. To ensure the team is trained on local SOPs.
- Responsible for training team on relevant MAF SOPs to prepare for audits; And key support for relevant audits/ inspections.
- Accountable for review MAF related audit reports and ensure MAF training records are continuously updated.
- Ensure appropriate documenting, tracking and escalating non-compliance issues.

Budget Management: 20%
- Prepare and administer records of all internal orders, purchase orders, requests for payments, invoices, and meeting cards liquidation.
- Responsible for initiation, following up and completion of payment process for all MAF related activities.
- Responsible for budget planning, tracking and reporting of medical education programs, grants and consultancy agreements activities - in accordance with finance update cycles, escalating budget discrepancies as appropriate.

Other Medical Operations and Efficiencies: 10%
- Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy.
- EPIC Hiperos TPI DD submissions/ renewals - DD evaluation form and Business relationship creation.
- iMedical review of medical education materials, archive MAF materials as appropriate.
- Collate and provide department performance metrics, reporting and communications to internal stakeholders.
- Organize and maintain all department belonging files and archival of MAF related documents/ materials according to document retention and archiving policies.
- Research related activities, pre-approval access activities and publications approval processes.
- Identify process efficiencies, coordinate the development of process improvements and develop standard operating procedures as needed.

**Qualifications**:

- Bachelor's degree in medical or science background (pharmacy, life science/biotechnology).
- 2 years event planning and management or related area, and preferably in pharmaceutical or healthcare industry experience.
- Project management desirable.
- Excellent organizational skills and time-management skills.
- Excellent communication and negotiation skills.
- Computer literate; must be very good at Microsoft, (e.g. Outlook, Word, Excel and PowerPoint).
- Experience with data entry and using online databases, systems and/or portals.
- A general understanding of healthcare compliance principles.

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