Events Project Assistant

1 week ago

Hanoi, Vietnam RMIT University Full time

Overview:

- RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
- Why RMIT University Vietnam?

Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:
Your role

The Events Project Assistant is tasked with supporting logistics for major events at RMIT University Vietnam's Hanoi Campus. This role primarily involves assisting the University Events team in organizing both in-person and hybrid events.

Report to: Events Manager

Key Accountabilities- Assist all aspects of event planning and organising, including venue selection, entertainment, transportation, lodging, and other logístical arrangements.- Liaise with vendors, negotiate contracts, and monitor the execution of services provided by decorators, audiovisual technicians, and other event suppliers.- Support in event setup, execution, and breakdown, coordinating with staff and volunteers as needed to ensure that all aspects of the event proceed according to plan.- Assist in delivering hybrid and virtual events at the Hanoi campus, including coordinating with service providers, technical crews on the day of the event.- Coordinate catering services for university events, meticulously planning and organizing to guarantee superior quality and service delivery.- Responsible for invitation management, chaperone, handling guest inquiries and complaints, coordinating gifts, and conducting post-event guest surveys.- Maintain accurate records of expenses, invoices, and client preferences for future reference and improvement.- Work closely with the Saigon South Events team to maintain consistent delivery of all event requirements across both Saigon South and Hanoi campuses for university events.

Key Selection Criteria- Bachelor degree in relevant disciplines- Experience in event logistics support, procurement of event items and administration tasks.- Well-developed interpersonal skills including coordination, liaison, and communication, both written and spoken, in English and Vietnamese, across a broad range of stakeholders- Well-developed planning, organisational, analytical and problems solving skills, working independently, or as part of a team.- Attention to detail, accuracy, and security when managing information.- Demonstrated good knowledge and experience with computer software and platforms, including databases, spreadsheets, presentation software, apps and social media, and graphic design tools.- Well-developed interpersonal skills, including negotiation, liaison and cross-cultural communication

Other Information- Contract duration: 12 months- Highly competitive gross salary- Annual leave: 1 day per working month- Private Insurance- Free use of onsite sports and fitness facilities- Library on campus and online - access to RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent Linguaskill 150).
- To Apply
- Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply’ link below

Applications Close:
6 thg 5 2024 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

  • Project Executive

    2 weeks ago

    Hanoi, Vietnam Asia Events Group (AEG) Full time

    **Project Executive** **Job description** 1) Be responsible for recruiting and managing domestic buyers, importers and distributors in Vietnam to attend meeting with international exporter companies 2) Identify clients’ needs, maintain the relationship (mostly with senior positions) & increase the revenue with existing clients, deal with day-to-day...

  • Project Executive

    1 week ago

    Hanoi, Hanoi, Vietnam Asia Events Group (AEG) Full time

    Project ExecutiveJob description1) Be responsible for recruiting and managing domestic buyers, importers and distributors in Vietnam to attend meeting with international exporter companies2) Identify clients' needs, maintain the relationship (mostly with senior positions) & increase the revenue with existing clients, deal with day-to-day clients'...

  • Project Assistant

    2 months ago

    Hanoi, Vietnam UNC Full time

    **JOB ANNOUNCEMENT - PROJECT ASSISTANT** **Position**: Project Assistant Full-time, based in Hanoi **Report to**: Study Coordinator **Position Summary**: **_ Duties & Responsibilities:_** 1. Administrative support - Assist the organization of meetings, trainings, workshops and other related events during study implementation, including: venue...

  • Project Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam UNC Full time

    JOB ANNOUNCEMENT - PROJECT ASSISTANTPosition: Project AssistantFull-time, based in HanoiReport to: Study CoordinatorPosition Summary:_ Duties & Responsibilities:_Administrative support Assist the organization of meetings, trainings, workshops and other related events during study implementation, including: venue coordination, invitations, participation...

  • Project Assistant

    2 weeks ago

    Hanoi, Vietnam FHI 360 Full time

    receive high quality care without suffering catastrophic costs. The project prioritizes innovation and impact by strengthening three pillars of TB response: service delivery platforms, accessibility, and local ownership. Position Description: The project Assistant will serve as key staff providing administrative and logístical support to the USAID-SET...

  • Project Assistant

    2 weeks ago

    Hanoi, Vietnam FHI 360 Full time

    Position Description: The Project Assistant will serve as key staff providing administrative and logístical support to the USAID-SET project team. Key responsibilities include coordinating meetings and events, managing travel arrangements, translating project documents, organizing project files, supporting purchase requests, and providing administrative...

  • Project Assistant

    3 weeks ago

    Hanoi, Vietnam VSF Full time

    For Vietnamese Stature Foundation (VSF) is a non-profit foundation, established and licensed by the Ministry of Home Affairs in 2014 to contribute to the achievement of Sustainable Development Goals (SDGs), with particular emphasis on SDGs related to education, equality, health, and environment. To achieve this mission, VSF has been implementing 5 core...

  • Project Assistant

    2 weeks ago

    Hanoi, Vietnam SNV Full time

    **PROJECT ASSISTANT - RESTORING LANDS AND LIVELIHOODS IN VIETNAM (RESTORE PROJECT)** **Company Description** SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international...

  • Project Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam FHI 360 Full time

    Position Description:The Project Assistant will serve as key staff providing administrative and logístical support to the USAID-SET project team. Key responsibilities include coordinating meetings and events, managing travel arrangements, translating project documents, organizing project files, supporting purchase requests, and providing administrative...

  • Consultants at Usaid Linksme Project

    1 week ago

    Hanoi, Hanoi, Vietnam LinkSME Project Full time

    Job Opportunities (Consultants) at USAID LinkSME ProjectIESC - the International Executive Service Corps - is a nonprofit that seeks private enterprise solutions to problems of poverty in developing countries and around the world. By providing a mix of technical assistance and volunteer expert support, IESC works with emerging industries, financial...

  • Project Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam VSF Full time

    For Vietnamese Stature Foundation (VSF) is a non-profit foundation, established and licensed by the Ministry of Home Affairs in 2014 to contribute to the achievement of Sustainable Development Goals (SDGs), with particular emphasis on SDGs related to education, equality, health, and environment.To achieve this mission, VSF has been implementing 5 core...

  • Events and Admin Assistant

    3 weeks ago

    Hanoi, Vietnam EuroCham Full time

    **JOB DESCRIPTION** **EVENTS AND ADMIN ASSISTANT** **Organization Description**: The European Chamber of Commerce in Vietnam (EuroCham) is the voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the...

  • Events and Admin Assistant

    3 weeks ago

    Hanoi, Vietnam EuroCham Full time

    **JOB DESCRIPTION** **EVENTS AND ADMIN ASSISTANT** **Organization Description**: The European Chamber of Commerce in Vietnam (EuroCham) is the voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the...

  • Events and Admin Assistant

    3 weeks ago

    Hanoi, Vietnam EuroCham Full time

    **JOB DESCRIPTION** **EVENTS AND ADMIN ASSISTANT** **Organization Description**: The European Chamber of Commerce in Vietnam (EuroCham) is the voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the...

  • Project Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam SNV Full time

    Company DescriptionSNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the...

  • Event & Admin Assistant (6 Months & Contracted

    4 days ago

    Hanoi, Vietnam RMIT University Full time

    Overview: - RMIT University Commitment RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a...

  • Senior Project Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam UNESCO Full time

    SENIOR PROJECT ASSISTANT (NATURAL SCIENCE)Parent Sector: Natural Sciences Sector (SC)Duty Station: HanoiJob Family: Natural SciencesProject: "Groundwater Resources in the Greater Mekong subregion: Collaborative management to increase Climate Resilience" Type of contract: Non StaffLevel: Level 3 (renumeration up to $19,540 gross per annum)Application Deadline...

  • Event & Admin Assistant (6 Months & Contracted

    1 week ago

    Hanoi, Hanoi, Vietnam RMIT University Full time

    Overview: RMIT University CommitmentRMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty...

  • Events and Admin Assistant

    1 week ago

    Hanoi, Hanoi, Vietnam EuroCham Full time

    JOB DESCRIPTIONEVENTS AND ADMIN ASSISTANTOrganization Description:The European Chamber of Commerce in Vietnam (EuroCham) is the voice of the European business community in Vietnam. EuroCham was established in 1998 and is a members-based, independent, not for profit organization of European companies who are investing in Vietnam, for the benefit of all. With...

  • Project Admin and Finance Assistant

    2 months ago

    Hanoi, Vietnam IOM Full time

    **VACANCY NOTICE** **(Vietnamese national only)** Position Title : **Project Admin and Finance Assistant** Duty Station : **Hanoi, Vietnam** Classification : **General Service Staff, G5** Type of Appointment : **One - year fixed term with possibility of extension** Estimated Start Date : **As soon as possible** Closing Date Reference...