Admin Deputy Manager

3 weeks ago

Hanoi, Vietnam Adecco Full time

**Job summary**:
Adecco's client - an MNC in the Energy sector is looking for an Admin Deputy Manager.

**Responsibilities**:
**General**
- Has the knowledge necessary to carry out most of accounting and tax works and organizational management operations, and is capable of working independently and performing some tasks as a responsible individual.
- Share knowledge and experience to colleagues and juniors and contribute to improving office's capacity.

**Accounting**
- Prepare vouchers for all payments in office when requested.
- Check vouchers for all payments in office as responsible person in a timely manner.
- Check and report income statement to headquarter with subordinate as responsible person.
- Prepare for tax (PIT, etc.) payment.
- Monitor office’s account balance.

**Administration**
- Manage subordinate to arrange VISA/WP/TRC matter for expats and family.
- Manage subordinate to arrange visa for employees for overseas business trip.
- IT equipment management
- Budget management of business development research fee and travel/entertainment fee
- Manage contract list to renew in a timely manner, work with legal team in TGAS HQ to review contracts.
- Prepare/Check the salary, social insurance, PIT calculation
- Liaise with social insurance department on SHUI; with Tax Authority on PIT matters of the employees to ensure timely registration or submission.
- Prepare/Check periodical reports to authorities to ensure timely submission of all reports.
- Maintain office assets (Fixed assets/IT assets).
- Maintain filing system, both electronic and physical.
- Participate in periodical admin meeting held by headquarter.
- Prepare company’s events (company trip, parties, seminars, etc.)

**Support**
- Translation of Business Development material when needed.
- Arrangement to make sure smooth operation at the office.
- Support to managers/employees in administration works on an ad-hoc basis.
- Manage subordinate for logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips).
- Support all staff in the Hanoi office in arranging their business trips when requested.
- Support to managers for new recruitment activities.

**Experience requirements**:

- 5 years of experience of administration in an office environment
- Having knowledge/experience in salary, social insurance, PIT, work permit, TRC, visa.

**Education requirements**:

- Having degree from a recognized university.

Please click the APPLY button to submit your CV or contact Ms. Linh Do for further information

Phone/Zalo/Viber: 037 589 7163

**Contact Person**:
Linh Do

Adecco

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