Facility Coordinator

5 days ago

Hanoi, Vietnam Expertise France Full time

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, **Expertise France** focuses its action towards France’s solidarity policy, influence and economic diplomacy.

**Objectives of the mission and detailed assignments**

Expertise France will assist AFD to administer the Team Europe EVN Energy Transition Facility. Under AFD supervision, EF will mobilize permanent staff and short-term experts, and be responsible of the implementation of specific activities. The permanent staff will be composed of two experts, a **Facility Coordinator and a Facility Management Officer,** that will provide** services in terms of coordination, monitoring, and accountability and will be in charge of implementation of some specific activities of the Facility**.

The Facility Coordinator will be in charge of the overall supervision, coordination, planning, monitoring and accountability of the whole Facility towards both AFD and the EU. The Facility Coordinator will assist AFD in mobilization and procurement process. He will also be in charge of the implementation and management of specific activities covered by the contract with EF in particular the activities related to short term experts, some study tours and training activities.

The Facility Coordinator will work closely with the Facility Management Officer and supervise directly his activities. He/she will be under the supervision of AFD Office Management in particular the Head of energy transition unit. He/she will have permanent interactions with AFD Hanoi office team, the Task team leader of the facility (based in Bangkok). He will liaise with different stakeholders involved in the implementation of the Facility such as (i) the Project management units (PMUs) in charge of the coordination and implementation of the investment projects funded by the Facility, (ii) EVN (and its subsidiaries) departments that will receive support from the facility and (iii) the financiers.

The detailed assignments of the Facility Coordinator are the following ones:
**Supervision, monitoring and reporting**
- General follow-up of the Facility implementation ;
- Support AFD team in the accountability to EUD on the Facility implementation;
- Ensure an efficient coordination and circulation of information among the various stakeholders involved in the Facility activities, as well as in the investment projects supported by the Facility;
- Prepare the steering committee meeting and its minutes and organize periodic meetings with related stakeholders (AFD, EVN, European partners, ) to review the Facility’s implementation and the action;
- Define the monitoring mechanism of the Facility and contribute to monitoring of logical framework (“logframe”)/ OPSYS and follow up of the key performance indicators in liaise with EVN (PMUs and departments / subsidiaries)
- In close collaboration with the technical assistance funded under the Facility and with AFD team, support and give guidance to the Project Management Units, implementing investment sub-projects by the Facility (i) to define the reporting content model, (ii) to include in their monitoring and evaluation (M&E) matrix, indicators relevant for M&E of the projects and the Facility, (including gender issues)
- Support EVN and relevant departments/subsidiaries in the preparation of documents to be approved by the Vietnamese Authorities relating to the Facility
- Ensure the quality, consistency and timeliness of both technical and financial reporting due by AFD to EU delegation along with the PMUs implementing investment projects funded by the Facility under components 1 and 2;
- Prepare the Annual Technical and Financial reports due to EU delegation (EUD) consolidating (i) the reports of the sub-projects funded by the Facility and (ii) the activities and progress achieved and budget executed and planed;
- Prepare any other technical and financial reports due by AFD to EUD;
- Prepare, organize and participate to regular meetings with AFD Hanoi office as well as, when relevant and upon AFD request, with EU Delegation in Hanoi
- Organize the mid-term and final evaluations of the Facility (ToR, procurement support to AFD and follow up) and actively support and participate in these evaluations;
- Execute any other contribution requested by AFD team to review and ensure the respect of (i) the European Union

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