Document Controller/ O&m Assistant

4 days ago

Hanoi, Vietnam JUWI GmbH Full time

**Document Controller/ O&M Assistant (Maternity Replacement)**:
Hanoi, Vietnam

Work experience

Office, administration, processing
- For more than 25 years, JUWI has been a pioneer in the energy revolution. As a 100% subsidiary of MVV Energie AG, JUWI offers turnkey project development and Engineering, Procurement and Construction services as well as technical and commercial operations and maintenance for renewable energy plants. With around 1150 employees, more than 1,000 wind energy and over 1,800 PV systems implemented, JUWI has established itself as a major player in renewable energies.
In the EMEA region JUWI has European subsidiaries in Italy (Verona) and Greece (Athens) besides the wind and solar energy activities in home market Germany. From the subsidiary in South Africa (Cape Town) they particularly serve the Sub-Sahara markets with photovoltaic and wind projects. In the EMEA region (excluding Germany) JUWI has installed approximately 725 megawatts of solar capacity since 2007.
We are looking for you as a
**Document Controller/ O&M Assistant (Maternity Replacement)**: part time - limited

**Objectives**:

- This person is responsible for developing and maintaining the document control system requirements related to the project(s) which JUWI is responsible for. The role will provide administrative support to the operations, O&M & engineering teams which are delivering the project in the issuing of documents, storing documents and providing the guidelines in how documents are controlled using the adopted naming convention specific top the project.

**O & M Duties**:

- Maintain a schedule of O&M appointments and make arrangements for conferences and interviews.
- Responsible for preparing and maintaining all O&M maintenance employment documents, which include pre-employment forms, new employee packets, action sheets, and exit forms.
- Compile and report O&M time records, including leave requests and reports, review Overtime sheets, and prepare payroll on employees.
- Prepare correspondence, memorandums, forms, requisitions, and reports for O&M team.
- Maintains confidential database of all staff, assignments, hours, rates of pay, etc. Types and processes appropriate paperwork and submit to Human Resources and Payroll departments.
- Receives, verifies and codes all timesheets.
- Maintains departmental files, researches files as necessary to provide information. Maintains Master Task Calendar for department. Creates and maintains department procedures manual and handbooks.
- Supporting the project manager/construction manager with general office management and administration.

**Document Controlling**:

- Understand and define the client’s project engineering/technical specification
- Championing the use of Teambinder across the project team
- Establishing an efficient system for document control within the company and the project
- Managing incoming documents from supplier(s) and also all the design and engineering documents.
- Championing the use of Teambinder across the project team
- Establishing an efficient system for document control within the company and the project
- Managing incoming documents from supplier(s) and also all the design and engineering documents.
- Assist project engineers with the development and preparation of ITP, ITR and RFIs relevant to the project
- Support the project manager with regular project updates on project
- Familiarize with subcontractor QA plans, procedures and managing the conformance with project requirements
- Keep up-to-date files for all department employees.
- Assist and coordinate with Finance Team on the O&M Service invoicing and payments
- Maintain the O&M Petty Cash System as required

**General Duties**:
Assist Construction Manager/Project Manager in preparing daily progress report and weekly report.
Foster and develop a team spirit
Liaising with the project/O&M team to make sure all the documentation is captured, registered and communicated using transmittals.
Liaising with the project/O&M team in actively collating all information, test results, reports, ITP/ITC and any other documents associated to the QA/QC process
Participating in Reporting process when required

Assist as directed by the O&M Manager in maintaining accurate and up to date logs (Vendor/ Subcontractor, Purchase, Owner), and track responses and progress.

**Your Profile**:

- Construction exposure with 3 years’ experience
- Experience in establishing document control systems and processes using software EDMS such as (Teambinder, ProjectWise and Procore software or equivalent
- The ability to support project team members with administration, document control and QA requirements
- A team player with good English communication skills.
- Familiarity with the significance of document control and QA/QC requirements for technically complex projects

**Benefits of working for juwi**:

- Ability to shape technology innovation within juwi and influence solutions of the future.
- Inter

  • Document Controller

    4 days ago

    Hanoi, Vietnam CÔNG TY SGC ETEC E&C CO.,LTD. Full time

    **Mô tả công việc Vị trí**: Document Controller **Phòng**: Quản lý vật tư & Phòng Cơ điện **Số lượng**: 02 Quyền lợi được hưởng - Mức lương + phụ cấp: 13 ~ 18tr (chưa bao gồm OT). - Nhận lương 100% trong thời gian thử việc - Đóng BH đầy đủ theo quy định luật BH. - Có bảo hiểm TNCN...

  • Wvv Micro Finance

    5 days ago

    Hanoi, Vietnam Tổ chức Tầm nhìn thế giới tại Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) WORK CONTEXT / BACKGROUND Micro Finance Program - World Vision Vietnam (MFU) is an independently managed program that promotes transformational development through the provision of micro financial services. MFU was established in 2006. The mission of the Micro Finance program is to foster...

  • Contract Officer

    2 weeks ago

    Hanoi, Vietnam Faro Recruitment Vietnam JSC Full time

    **[HA NOI] - LOOKING FOR - CONTRACT OFFICER** - Working: Tay Ho Dítrict - Ha Noi, Viet Nam - Salary: $1.200 - $1.500 - Phone: 0987083864 - Ms. Hồng (Faro's client is a Korean and Japanese joint venture specializing in power and oil and gas business) *** The Contract Officer is responsible for managing and overseeing all company commercial contracts...

  • M&e Intern

    4 weeks ago

    Hanoi, Vietnam United Nations Development Programme (UNDP) Full time

    **M&E Intern**: **Location**: - Hanoi, VIET NAM**Application Deadline**: - 03-Sep-23 - **(Midnight New York, USA)** **Time left**: - 9d 13h 54m**Type of Contract**: - Internship**Post Level**: - Intern**Languages Required**: - English**Background**: In UNDP Viet Nam Country Office, the Monitoring and Evaluation (M&E) is a cross-cutting and quality...

  • Design Document Coordinator Payment Assessor

    20 hours ago

    Hanoi, Vietnam Công Ty TNHH General Resources Vietnam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Document typing support to management team ex. Meeting minutes, reports, including the support to commercial division on the document control. - Support and organize documents from colleague as need and making copy for documents. - Travel to bank & other government organization to collecting...

  • Part Time Sales Advisor

    4 days ago

    Hanoi, Vietnam H&M Full time

    **Company Description** A Sales Advisor is responsible for delivering the best customer experience that contributes to the store’s sales and profit. As a Sales Advisor, you’ll always put customers first, offer assistance, and share your product and fashion knowledge. You’ll create an environment that is easy for customers to shop through store...

  • Manager of Production Vietnam

    3 weeks ago

    Hanoi, Vietnam RRC power solutions Full time

    **RRC is a German based battery manufacturer and developer of reliable mobile power solutions. We now expand to Hai Phong/Vietnam. To ensure the execution of our global Quality Management (QM) strategies in Vietnam we are looking for a** **Manager of Quality Vietnam (M/F/d)** Our corporate values Ingenuity - Passion - Agility and Reliability are not just...

  • Admin & Finance Assistant

    5 days ago

    Hanoi, Vietnam KNCV Full time

    KNCV Tuberculosis Foundation is looking for a **Admin & Finance Assistant** **Duty station: Hanoi, Vietnam** **KNCV Tuberculosis Foundation (Hoi Chong Lao Hoang gia Ha Lan)** KNCV Tuberculosis Foundation (KNCV) is one of the leading international non-profit organizations dedicated to fighting tuberculosis (TB) worldwide. We are an international center of...

  • Project Monitoring

    2 weeks ago

    Hanoi, Vietnam World Vision Perú Full time

    With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...

  • Engineering Assistant

    3 days ago

    Hanoi, Vietnam PERSOLKELLY Vietnam Full time

    Big European company, international working environment - Must have: Understanding of commercial/engineering management & English fluency - Salary up to VND 14,000,000 **KEY RESPONSIBILITIES** Support the Company in technical, administrative and commercial issues - Assistance in administration of Engineering Center Hanoi - Monitoring and evaluating the...

  • Project Management Executive

    20 hours ago

    Hanoi, Vietnam Công Ty Cổ Phần Đầu Tư Cme Solar Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Job Summary In this role, the Project Management will be responsible for coordinating the project team (internal and external parties) as well as be the point of contact for internal team, clients/tenants, landlord, consultants and authority agent for successful delivery of projects. Main...

  • Deputy Chief Engineer, Vietnam

    2 weeks ago

    Hanoi, Vietnam Mapletree Investments Pte Ltd Full time

    Employment Type: Permanent- Location: Vietnam**The Role**: This position will ensure that the M&E systems in all buildings are in good order and you will provide maintenance and engineering support to a portfolio of properties.You will also manage tenants’ requests for M&E services and assist in overseeing all M&E upgrading...

  • Document Controller

    5 days ago

    Hanoi, Vietnam Công Ty Cổ Phần Đầu Tư Cme Solar Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Liên hệ nhà thầu, các bên liên quan để tập hợp và sắp xếp hồ sơ kỹ thuật, hồ sơ thanh quyết toán. - Kiểm tra về số lượng và hình thức của hồ sơ để chuyển phòng ban liên quan. - Trình ký, đóng dấu các hồ sơ, tài liệu liên quan...

  • National Programme Assistant

    4 days ago

    Hanoi, Vietnam SNV Full time

    **NATIONAL PROGRAMME ASSISTANT - AGRIFOOD SECTOR** **BACKGROUND** **SNV Netherlands Development Organisation** SNV is a not-for-profit international development organisation driven by the Sustainable Development Goals (SDGs). Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin...

  • Project Assistant

    20 hours ago

    Hanoi, Vietnam Công Ty TNHH Haskoningdhv Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) What you will do as a Project Assistant We are looking for experienced Project Assistant to assist in the effective delivery of projects by providing administrative and technical support to the Project Manager. This role will be a combination of office and site based. We are seeking an...

  • Micro Finance Senior Internal Control Officer

    7 days ago

    Hanoi, Vietnam WVV Full time

    Position**:Micro Finance Senior Internal Control Officer**: - Work base: Hanoi office For detailed Job advertisement, Job description please find on World Vision Vietnam 's career page: Micro Finance Senior Internal Control Officer **Background**: Micro Finance Program - World Vision Vietnam (MFU) is an independently managed program that promotes...

  • National Programme Assistant

    5 days ago

    Hanoi, Vietnam SNV Full time

    Company Description **SNV Netherlands Development Organisation** SNV is a not-for-profit international development organisation driven by the Sustainable Development Goals (SDGs). Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international...

  • General Director Assistant

    3 weeks ago

    Hanoi, Vietnam RRC power solutions Full time

    **That's us - international and innovative** Assist the General Director’s working, support, arrange, and ensure that the General Director's daily work goes smoothly and efficiently. **Your new field of activity - challenging and exciting** - Actively organize General Director’s scheduling needs, arrange and facilitate meetings for the management team -...

  • QA/qc Senior Staff

    4 days ago

    Hanoi, Vietnam Công Ty TNHH Texon Vietnam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Daily check the production quantity & Monitor the quality inspection report - Review the design drawing and specification to prepare inspection check sheet - Perform the regular inspection check sheet in compliance with the standard - Prepare Quality document and submission to Customer - Deploy QC...

  • Legal Assistant

    5 days ago

    Hanoi, Vietnam NavigosSearch Full time

    **What We Can Offer**: - Allowances - Body Insurance 24/24 - Attractive bonus - Health insurance Collect, examine and organize evidence and other legal documents for Head of Legal review and project preparation. 2. Research regulations, laws and assist Head of Legal to prepare reports, advices for other relevant Department of the Company. 3. Communicate...