Document Controller

4 weeks ago

Ho Chi Minh City, Vietnam Công Ty TNHH America Indochina Management Vietnam - AIM Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
Summary:

- The Document Controller manages and controls documents associated with construction projects.
- The Document Controller is expected to predominately manage commercial and technical documents associated with construction works.
- The Document Controller is also responsible for implementing processes, providing summary reports, maintaining and updating electronic filing systems, distribution of documents in a timely manner, and ensuring accuracy of all documentation.

Department: Project

Report to: Managing Director

Performance Objectives:
1. Organize, track, and maintain project related files, drawings, materials, and correspondence in both physical and digital forms, ensuring documents are distributed among the people involved.

2. Oversee and/ or process day-to-day administrative items (i.e. expense reports, supply requisitions, budgets) by tracking and preparing regular reports on project expenditures and cost accounting, including accuracy, approvals, and payment.

3. Assist the Project Management Team with file reviews, organizing files according to client’s data management systems, scanning hardcopy files and reports and uploading the electronic files to databases and digital libraries.

4. Report on any issues relating to statutory approvals and compliance monitoring by any statutory undertakers.

5. Set up logs relating to all documents including but not limited to : instructions, change orders, variations, non-conformance notices, correspondence, requests for approvals and information.

6. Post changes to computerised and manual control record logs and will maintain related file systems.

7. Collate completed designs and manuals.

8. Perform regular audits to ensure that all documents are properly filed and distributed.

9. Ensure high confidentiality of all proprietary information as it relates to the business, projects and developments.

10. Liaise with related stakeholders for provision of handover of as-built drawings and manuals and other information relating to the completed development.

11. Other secretarial and administration tasks as required.

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Laptop
- Chế độ bảo hiểm
- Du Lịch
- Phụ cấp
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương
- Công tác phí
- Nghỉ phép năm

**Yêu cầu bằng cấp (tối thiểu)**: Cao Đẳng

**Yêu cầu công việc**:

- 2 - 5 years relevant experience in project document management.
- Good spoken and written English.
- Self - directed, open minded, driven and challenge accepted
- Excellent organisation skills, with the ability to prioritize and manage multiple tasks simultaneously.
- Ability to work independently and effectively as well as in a team
- Ability to write reports, business correspondence, and procedure manuals.
- Experience working with multi-disciplinary teams.
- Good interpersonal skills, including coordination, liaison, and multicultural communication and ability to liaise with external consultants, contractors and public authorities.
- Knowledge and commitment to continuous improvement principles.
- Ability to solve problems and work within constant tight deadlines.
- Experience using electronic document management IT systems.

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Văn Thư/Lưu Trữ

Cao Đẳng
Không yêu cầu

  • Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH America Indochina Management Vietnam - AIM Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)Summary: The Document Controller manages and controls documents associated with construction projects. The Document Controller is expected to predominately manage commercial and technical documents associated with construction works. The Document Controller is also responsible for implementing processes,...

  • Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Uniexport Co.,ltd Full time

    **Mô tả công việc**:(Mức lương: Thỏa thuận)- Handling intake, scanning, verification, and storing documents.- Filing and archiving relevant documentation.- Retrieving files for other employees and customers when needed.- Designing templates for documents, file types, and document databases as instructed- Checking and editing documents for...

  • Document Controller

    4 weeks ago

    Ho Chi Minh City, Vietnam Xây Dựng An Phong Full time

    **Phúc Lợi**: - Bảo hiểm - Du Lịch - Phụ cấp - Đồng phục - Thưởng - Chăm sóc sức khỏe - Đào tạo - Tăng lương - Chế độ nghỉ phép **Mô Tả Công Việc**: - Control and distribute documentation & data in accordance with the requirements of the project to ensure documentation and data are shared at key times to...

  • Document Controller

    3 days ago

    Ho Chi Minh City, Vietnam Công ty Cổ phần Xây Dựng An Phong Full time

    Mô tả công việc Control and distribute documentation & data in accordance with the requirements of the project to ensure documentation and data are shared at key times to facilitate timely project completion. Liaise between the Project team and other external parties on document management issues. Maintain the document management system with regards to...

  • Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty Cổ phần Xây Dựng An Phong Full time

    Mô tả công việc Control and distribute documentation & data in accordance with the requirements of the project to ensure documentation and data are shared at key times to facilitate timely project completion.Liaise between the Project team and other external parties on document management issues.Maintain the document management system with regards to...

  • Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Xây Dựng An Phong Full time

    Phúc Lợi: Bảo hiểm Du Lịch Phụ cấp- Đồng phục Thưởng Chăm sóc sức khỏe- Đào tạo Tăng lương Chế độ nghỉ phépMô Tả Công Việc: Control and distribute documentation & data in accordance with the requirements of the project to ensure documentation and data are shared at key times to facilitate timely project...

  • Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH TTCL Việt Nam Full time

    **Mô tả công việc**:(Mức lương: Thỏa thuận)- RESPONSIBILITY- Coordinate with the Secretary/ DC office, FE/ SI/ SV at site and to administration documents at the site.Phối hợp với Thư ký/ DC văn phòng, FE/ SI/ SV tại site xử lý các văn bản hành chính tại công trường.- DUTY- Assure that the process of receiving,...

  • Document Controller and Site Admin

    2 weeks ago

    Ho Chi Minh City, Vietnam Royal HaskoningDHV Full time

    We’re seeking a Document Controller and Site Admin to join us at our bustling construction site in Binh Duong, Vietnam. As a key player, you’ll ensure the seamless execution of our exciting construction projects. **What will you do as our Document Controller and Site Admin**: - ** Job location**:Binh Duong, Vietnam - **Employment type**: Full-time...

  • Document Controller and Project Assistant

    2 weeks ago

    Ho Chi Minh City, Vietnam Royal HaskoningDHV Full time

    We are seeking a highly organized and proactive Document Controller and Project Assistant to join our team on a short-term basis until the end of June 2024 (with the possibility of extension). This role involves managing document control, overseeing project facilities, and handling various administrative tasks. If you thrive in an international working...

  • Document Controller and Site Admin

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Royal HaskoningDHV Full time

    We're seeking a Document Controller and Site Admin to join us at our bustling construction site in Binh Duong, Vietnam. As a key player, you'll ensure the seamless execution of our exciting construction projects.What will you do as our Document Controller and Site Admin: Job location:Binh Duong, Vietnam- Employment type: Full-time employee- Working hours:...

  • Document Controller and Site Admin

    4 weeks ago

    Ho Chi Minh City, Vietnam Royal HaskoningDHV Full time

    **Vacancy Intro**: We have exciting opportunities available for a skilled Document Controller and Site Admin to join our team at our construction site in Binh Duong, Vietnam. As part of our team, you will play a key role in overseeing and coordinating documentation management, as well as providing administrative support for large-scale industrial projects in...

  • Document Controller Admin

    4 weeks ago

    Ho Chi Minh City, Vietnam Công ty TNHH Corsair Marine International Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Implement and oversee the QMS. - Assure for registering all the incoming and sending out documents of QA.QC department. - Update and control procedure documents and forms. - Ensure that all inspection information from each QA.QC Eng is uploaded to the system on a daily basis. - File documents in...

  • Project Document Controller

    3 days ago

    Ho Chi Minh City, Vietnam Công Ty TNHH General Resources Vietnam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Role and Responsibilities As the Commercial Administrator, your job duty is including but is not limited to Commercial works that were assigned by the Line Manager & Commercial Director Duties - Document typing support to commercial division ex. Meeting minutes, reports. - Assistance in claim...

  • Senior Document Controller

    3 weeks ago

    Ho Chi Minh City, Vietnam Công ty TNHH Bureau Veritas Consumer Products Services Việt Nam Full time

    **Mô tả công việc**: (Mức lương: 15 - 20 triệu VNĐ) - Facilitating the execution of the document posting process and ensuring adherence to established procedures and guidelines. - Performing thorough checks on documents to verify that they comply with file naming, document control, and change management requirements as defined. - Posting and...

  • Senior Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công ty TNHH Bureau Veritas Consumer Products Services Việt Nam Full time

    **Mô tả công việc**:(Mức lương: triệu VNĐ)- Facilitating the execution of the document posting process and ensuring adherence to established procedures and guidelines.- Performing thorough checks on documents to verify that they comply with file naming, document control, and change management requirements as defined.- Posting and archiving...

  • Document Controller

    1 week ago

    Ho Chi Minh City, Vietnam Công Ty TNHH TTCL Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - RESPONSIBILITY - Coordinate with the Secretary/ DC office, FE/ SI/ SV at site and to administration documents at the site. Phối hợp với Thư ký/ DC văn phòng, FE/ SI/ SV tại site xử lý các văn bản hành chính tại công trường. - DUTY - Assure that the process of receiving,...

  • Project Document Controller

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH General Resources Vietnam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) Role and ResponsibilitiesAs the Commercial Administrator, your job duty is including but is not limited to Commercial works that were assigned by the Line Manager & Commercial DirectorDuties Document typing support to commercial division ex. Meeting minutes, reports. Assistance in claim particulars is...

  • Senior Outgoing Documents Control Specialist

    4 weeks ago

    Ho Chi Minh City, Vietnam Fe Credit Full time

    **Phúc Lợi**: - Bảo hiểm - Du Lịch - Phụ cấp - Thưởng - Chăm sóc sức khỏe - Đào tạo - Tăng lương - Phụ cấp thâm niên - Chế độ nghỉ phép **Mô Tả Công Việc**: Rà soát tính pháp lý và tuân thủ của các Văn bản VPB FC gửi đến các tổ chức, cá nhân, cơ quan nhà nước - Review the...

  • Senior Outgoing Documents Control Specialist

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Fe Credit Full time

    **Phúc Lợi**:- Bảo hiểm- Du Lịch- Phụ cấp- Thưởng- Chăm sóc sức khỏe- Đào tạo- Tăng lương- Phụ cấp thâm niên- Chế độ nghỉ phép**Mô Tả Công Việc**:Rà soát tính pháp lý và tuân thủ của các Văn bản VPB FC gửi đến các tổ chức, cá nhân, cơ quan nhà nước- Review the legality and...

  • Documents Controller

    7 days ago

    Ho Chi Minh City, Vietnam Công Ty TNHH Tư Vấn Xây Dựng Và Trang Trí Nội Thất Maestro (Việt Nam) Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - DEPARTMENT: Project Development - REPORT TO: Project Director RESPONSIBILITIES: - Daily admin tasks involving tendering of new packages. - Receiving documents from other departments (Design, Project Development, etc.) and verifying Project Director and forward to the Project Development Team /...