Assistant Production Manager

4 weeks ago

Ho Chi Minh City, Vietnam Indicia Worldwide Full time

**About us**

Indicia Worldwide is an insight and technology led communications agency with global production expertise.

**Why we exist**: we create new value

At Indicia Worldwide, our philosophy is one of ‘creating new value’. We create new value at every step of the journey that a brand takes to market, by driving an increase in marketing performance and reducing costs in marketing execution. For our clients and their customers, we are building mutually-beneficial partnerships. We see this proposition, built around the perfect balance of efficiency and effectiveness, as pioneering, entrepreneurial and, above all else, sustainable.

Our substantial investment in our technology and data science capability, and resource, provide our differentiation in the market place. Data insight and marketing technology gives us the ability to measure our work, evidencing ROI as the most critical metric in today’s environment.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

As a business we draw on a rich heritage from the worlds of print, creative production, retail, data, digital, tech and creative, bringing these disciplines together to support global brands with their omnichannel marketing activation needs.

We believe in what we do. We believe this proposition makes us unique. We have the capacity to re-define the way marketing is activated for our clients across the globe. Now, and well into the future.

**The output**: Improved client performance from engaging consumers with brand ideas better, faster and more cost effectively, across every step of the journey that a brand takes to market.

**Purpose of the role**

You will be responsible for the General, Finance & Account administration as part of supporting the Production team. This includes all financial & account management, having positive working relationships with vendors, Finance & internal teams and clients to achieve client outcomes.
- Follow up the completion of projects delivery from the date of production commence.
- Follow up the process of Invoices with Suppliers.
- Check data accuracy, approval and rectify errors of invoices.
- Check and make sure the invoices are completed with the supporting documents (PO, DN, Tax Invoices, etc).
- Archive Invoices data and other relevant information according to its categories and maintaining an organized and accessible filing system.
- Prepare and provide invoicing reports.
- Complete (accept) invoices process and close orders in INDICA systems in a timely manner.
- Prepare and provide the close orders progress / status.
- Able to work with different environments handling multiple clients and contacts for each invoice.
- Create and maintain good relationships with vendors/suppliers.
- Update and maintaining of credit notes.
- Support Marketing Activation Manager in debtors management.
- In charge of General, Finance & Account administration.
- Closely coordinate and provide functional assistance and support to Production and Finance team.
- Supporting the team with other administrative tasks, if requested.

**Skills, knowledge**, experience and exposure**
- Relevant business related qualifications AND/OR appropriate experiences within a Procurement, Contracts or Commercial-focused environment.
- Previous experiences in Procurement and logistics roles, a good understanding of Purchasing systems and basic Finance, plus a good understanding of MRP/ERP systems preferred but not essential.
- A Bachelor's degree in Marketing, Business, or a related field may be advantageous.
- Experience in administration and high-volume office work may be advantageous.

**Mindset t**o navigate the role**
- The ability to multitask and quickly switch your focus.
- Ability to work under strict deadlines
- Process oriented
- Discipline and compliance

**Temperament** **for the role**
- Good communicator, both written and oral.
- A team player who is computer literate especially Microsoft Excel (advance).
- Attention to detail is a key attribute, as is a proactive outlook.
- Strong analytical, organizational, and time management skills.
- Excellent team working, motivational, interpersonal, communication skills.

**Role Requirements**
- Work at Client offices

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