IT Project Coordinator

6 months ago

Ho Chi Minh City, Vietnam RMIT VN Full time

Overview:

- RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
- Why RMIT University Vietnam?

Reputation and rankings - RMIT University

Rewards and Benefits:
- Competitive salary package and allowances- Generous annual leave, carer leave and public holidays (Christmas and Tet Holidays)- Private health insurance and wellness programs- Professional development and career advancement- Access to state-of-the-art facilities and resources- A vibrant and diverse campus life and more

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer to Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:

- Position Summary

RMIT are seeking an experienced Project Coordinator to support ITS portfolio of projects.

As Project Coordinator, your primary responsibility will be to support the ITS team with the implementation and launch of the Global Student Program to successfully coordinate, manage and efficiently deliver this program across RMIT Vietnam, in collaboration with our RMIT AU ITS project team. This will include daily tasks such as status reports, steering group presentations for various forums, financial and risk and issue management, schedules, and administrative support.

An essential element of your role you will ensure that you are well-versed in the Portfolio Office Delivery Framework and Governance processes. This will be achieved by working with the Project team and key roles within the structure to provide advice and guidance on supporting project delivery and process. As part of continuous improvement framework, you will be required to contribute to improvement ideas, call out gaps/inefficiencies, and propose improvement solutions.
- Reporting Line

Reports to: Program Manager
- Key Accountabilities- Provide program coordination support and oversight across activities relating to the Student Record System project program of work as required,- Oversee and advise on active risk and issue management across portfolio, presentation and reporting activities.- Monitor team resource coordination requirements and escalate any challenges or key issues.- Organise and participate at the resource management engagements, whereby resource requirements are prioritised in alignment with the priority tasks.- Maintain project SharePoint site, artefacts, ensuring appropriate storage and governance.- Onboard and support new team members within the team including organising assets and onboarding activities.-
- Support the program leadership team in planning activities, ensuring schedules are being maintained and deliverables, milestones and dependencies are incorporated.- Provide administration support to the program activities: project governance forums, stand ups, stakeholder updates, meetings schedule- Coordinate to create and maintain project documentation, plans and reports as well as appropriate paperwork
- Key Selection Criteria- At least 3 years of relevant experience as a program/portfolio coordinator with a background and experience working in a technology environment.- Outstanding levels of productivity in terms of attention to details, time management, prioritisation, and speed.- The ability to work autonomously by meeting deadlines, managing priorities and agility to be able to adapt to flexible timeframes.- Team player with a strong customer service focus. Well-developed interpersonal skills, including coordination, liaison, negotiation, and multicultural communication.- Keen attention to detail with ability to manage own time well, and prioritise competing work demands, effectively.- Excellent verbal and written communication skills in English and Vietnamese with a wide variety of stakeholders.- Demonstrated ability to work with confidential information- Demonstrated superior knowledge and experience in using computer software such as Microsoft Word, Excel, Power Point and Access.- Bachelor’s degree in Technology (or a related discipline)- Certification in Prince2 or PMI preferable but not essential
- English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful co

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