Project Coordinator

1 week ago

Ho Chi Minh City, Vietnam TotallyAwesome Full time

**WHO ARE WE**

TotallyAwesome is a Youth-first specialist marketing and media platform focused on connecting brands with youth in a safe, relevant and effective way. We are driven to make a positive impact for our Youth in the digital world. **At the heart of everything we do is** **Youth**.**

TotallyAwesome offers Youth-first, Youth-safe engagement across thousands of YouTube channels, apps, games and websites. Our extensive research gives us a deep understanding of Gen Z and Gen Alpha, while our ‘zero
- data’, contextual intelligence solutions enable safe digital engagement with a Youth audience. Our Youth-first curated and human moderated technology solutions reach more than 500 million active monthly users across Asia Pacific. From content creation to innovative gaming solutions, we bring excitement to the digital world of our Youth.

Our headquarter is in Singapore, with offices in Australia, Indonesia, Japan, Korea, Philippines and Vietnam.

**JOB RESPONSIBILITIES**

Overview: Our growing company is seeking to hire a Project Coordinator to plan and coordinate our digital advertising production tasks and projects for clients and internal.. This task involves monitoring project plans, schedules, workhours, budgets, organizing and participating in stakeholder meetings, and ensuring that project deadlines are met in a timely manner.

To be successful as a Project Coordinator, you will need to be able to work on tight deadlines, be competent in using Google Suite (Docs, Sheets, Calendar...), and have exceptional verbal, written, and presentation skills.

**How will YOU contribute to the Team?**
- Gather requirements for tasks and projects and make plans accordingly with effective and efficient delegation.
- Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
- Organizing, attending, participating and taking notes in stakeholder meetings.
- Documenting and following up on important actions and decisions from meetings.
- Preparing necessary presentation materials for meetings.
- Ensuring project deadlines are met, working as needed with team.
- Determine project changes, document and communicate the changes and impacts.
- Providing administrative support as needed.
- Undertaking project tasks as required.
- Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Assess project risks and issues and provide solutions where applicable.
- Manage stakeholders to ensure the best solution.
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
- Create a project management calendar for fulfilling each goal and objective.

**DESIRED SKILLS AND EXPERIENCE**

**Do YOU have what it takes to succeed?**
- Minimum of 1 year - 2 years experience in digital advertising and production.
- Strong verbal, written and presentation skills.
- Good English verbal and written communication skills.
- Ability to work effectively both independently and as part of a team.
- Strong computer skills for a variety of tasks.
- Competency in Microsoft Office Word, Excel, Outlook etc
- Knowledge file management, transcription, and other administrative procedures.
- Willing to learn. Responsible. Detailed-oriented. Integrity. Positive working attitude
- Be able to work under high pressure and do what it takes to meet deadline

**OUR ETIQUETTE**

At TotallyAwesome, we work together to give everyone the power to share their story, explore what they love, and connect with one another in the process. In our culture, we live by the following values:

- Commitment to care
- Purposeful curiousity
- Play with integrity
- Human by design is in our DNA
- Empower “Awesome” in everyone

Our people are at the heart of what we do at TotallyAwesome and the driving force behind our growth and success. We value our culture as the lifeblood of our business and work hard every day to maintain this as we continue to grow and scale our team. We believe in offering opportunities to learn and grow every day and we’ve got a strong track record in developing great people.

Finally, we are a team of passionate experts. We are not just leading in this industry, we are defining it.

**PERSONAL ATTRIBUTES**
- You are a self-starter, independent and problem solver. You consider yourself a high-performance personality
- Understand what it means to deliver excellence.
- Good sense of humor and ability to stay calm under pressure.
- Well-organised with excellent communication and time management skills.

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