Administrative Assistant

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Dow Full time

At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet.

Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength.

We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future.

Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place.

Provides administrative or clerical support and administers general office activities.

Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings.

Works within guidelines under general supervision.

Responsibilities / Duties

  • Provides professional administrative support to a group of employees under direction from leaders and colleagues
  • Assists with meeting logistics of booking conference rooms, ordering food/drinks, visitor requests and escorting visitors/guests. Assists with providing appropriate meeting supplies.
  • Receives, screens and directs incoming calls, visitors, and mail. Prepares reports in alignment with procedures and guidelines. Demonstrates good listening skills and ability to follow directions.
  • Demonstrates good problemsolving skills. Shows initiative and takes action. Can be trusted to complete assigned tasks.
  • Acts as office equipment focal point and/or has the ability to troubleshoot. Utilizes training resources to obtain knowledge and build skills. Proactively initiates conversation with seniorlevel admins and offers to help before being asked.
  • Researches travel options including flight, hotel and rental cars. May arrange lesscomplicated travel. Runs errands for the group when needed.
  • SALES CONTRACT MANAGEMENT RESPONSIBILITIES: Prepare Sales Contract & Rebate Agreement and routing to get approvals from various approvers in the in house Contract Management Tool.
Once approved, send hard copies to customers and Contracts Focal Points.

  • Schedules meetings for team members and moves meetings per leader direction.
  • Collects and scans receipts. Completes expense reports for self and for review by submitter. Maintains inventory and orders office supplies. Manages own expense reports for such purchases.
  • Learn and understand Dow's safety behaviors and intervene when seeing unsafe behaviors.
  • Completes assigned tasks as defined from start to finish in the timeline given by others. Ask clarifying questions as needed. Demonstrates speed and flexibility as required in responding to work changes. Understands the importance of high quality results and seeks to archive them. Maintains a level of productivity and quality in own work. Identifies way to improve efficiency of assigned tasks. Anticipates activities.
  • Voluntarily communicates needs and suggestions clearly and effectively to other employees. Listens carefully and attentively to others. Works to build effective relationships. Keeps others informed of the status of assigned work. Teamworkoriented with desire for continuous learning.
  • Is eager to learn and follow direction. Starts to demonstrate independent thinking while understanding the goals of the team and their role within the team. Demonstrates a commitment to safety and Dow's core values. Makes good decisions on assigned tasks. Focuses on own development. Treats everyone with respect.
Benefits - What Dow offers you

We invest in you.


Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.

You bring your background, talent and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.

Here are just a few highlights of what you would be offered as a Dow employee:

  • Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
  • Benefits and programs to support your physical, mental and emotional wellbeing, to help you get the care you you need it.
  • Competitive retirement program that may include companyprovided benefits, savings opportunities, financial planning and educational resources to help you achieve your long term financialgoals.
  • Become a Dow shareholder through various employee stock programs.
  • Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
  • Workplace culture empowering rolebased flexibility to maximize personal productivity and balance personal needs.
  • Global Paid Time Off (PTO) policies:
  • Paid time off for new parents (birthing and non-birthing, i

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