Director of Human Resources

2 weeks ago

Hanoi, Hanoi, Vietnam Save the Children Full time

The Opportunity - Director of Human Resources (HR), Administration & Safeguarding**The Director of HR, Administration & Safeguarding shares in the overall responsibility for the direction and coordination of the Country Office. The Director in his/her capacity is responsible for human resource management, HR development, HRIS, compensation, safeguarding, staff well-being and Country Office Administration. The Director ensures that SCI's core values are upheld in staff's daily work. S/he will also be responsible for ensuring that the SCI essential standards and quality framework are being met for HR, Administration and Safeguarding. The Director ensures productive relationship with government agencies and responsible to provide support to SCI' staff and partners in implementing the Govt. laws.


In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


KEY AREAS OF ACCOUNTABILITY:

AS A MEMBER OF THE SENIOR MANAGEMENT TEAM, SHE/HE:

  • Contributes to a conducive and productive work environment in a way that promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our teams to deliver outstanding results for children and excellent customer service for our members and donors.
  • Designs and implements a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
  • Helps establish, maintain, and improve active and regular working relationships with: humanitarian and development donors, host government authorities, partner agencies, and other NGO actors
  • Ensures the Vietnam Country Office complies with relevant Save the Children standards of Quality Framework and standard operating procedures
  • Contributes to the design and implementation of the Vietnam Country Strategic Plan

STRATEGIC HUMAN RESOURCES PLANNING

  • Responsible for conceptualization, design and management of staffing strategies to ensure that the organisation acquires and retains a qualified workforce capable of meeting current organisational strategic goals in both development and emergency contexts
  • Works closely with the programme departments to ensure that adequate HR inputs are provided and incorporated during development and implementation of all projects/programmes.
  • Ensures appropriate job descriptions for critical and senior positions are developed and reflect Save the Children's dual mandate. Takes the lead on the job evaluation process to ensure JD fit well with SC's grade structure
  • Ensures hiring practices are fair, equitable and consistent and comply with local regulations, conduct ongoing analysis to determine organizational staffing profile
  • Prepares/participates in long range people forecasting & HR planning for the organization
  • Prepares terms and conditions of employment and issues all employment and consultancy contracts for the Country Director's approval in compliance with Vietnamese Labour Laws (when required) and any other relevant SCI, donor and Member guidelines
  • Ensures appropriate and adequate emergency HR procedures are detailed in the Country Office Emergency Preparedness Plan in order to enable rapid scale up, and that all HR staff members understand and are able to perform their roles in an emergency.
  • Acts as overall budget holder for HR and administration to ensure accurately and efficiently develop authorised budget.

HUMAN RESOURCES MANAGEMENT

  • Overall management and design of competitive and appropriate compensation and benefit policies for all employees, including short term and/or contract employees in emergencies
  • Conducts compensation reviews, computes the Cost of Living Allowance, formulates and implements employee benefit schemes and insurance packages and reviews periodically to bring in best practices
  • Ensures maintenance of updated information on staff salaries, allowances, ensuring compliance with current laws and regulations in close collaboration with other SMT members
  • Ensures the required level of HR support to all field offices.
  • Institutes and manages an appropriate Performance Management and Succession Planning system to ensure that the organization has a ready supply of staff with the requisite skills and competencies.
  • Ensures quality and accuracy in use of Human Resources Information Systems (Oracle and Taleo) as well as submission all related report on time.
  • Ensures all related KPIs and Management indicators are fully met within SCI Standards.
  • Ensures overall budget for HR and Administration are well managed and implemented according to plan with high cost efficiency.

HUMAN RESOURCE POLICY

  • Responsible for development, management and effective communications of Save the Children's human resources policies and procedures.
  • Plans, develops and implements human resources policies and procedures in accordance with

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