Senior Program Assistant

1 week ago

Hanoi, Hanoi, Vietnam Aus4Equality|GREAT Program Full time

Location:

Hanoi, with regular travel to Son La and Lao Cai provinces.

Period of Assignment:

1-year contract (plus potential multiple extensions)

Reporting line
Deputy Team Leader

ABOUT US


With more than 35 years of experience, Cowater International is Canada's global leader in management consulting services specialising in international development.

We have managed the implementation of over 2500 projects in more than 95 countries around the globe for clients such as DFID, DFAT Australia, the European Union, the World Bank and Global Affairs Canada.

We work with governments, partner organisations, communities and civil society to design and implement sustainable solutions that generate lasting social, economic and environmental impacts.

Our adaptive approach to management has led to our award-winning work and recognition as one of Canada's Best Managed Companies from 2017 to 2021.


BACKGROUND
GREAT is a flagship initiative of the Australian aid program.

The program promotes women's economic empowerment (WEE) in the ethnically diverse north-west region of Vietnam, through the integration of a market systems development (MSD) approach.


The primary beneficiaries are women living in the provinces of Son La and Lao Cai, while an overarching emphasis is placed on the inclusion of women from ethnic minority communities as these provinces are home to twelve and twenty-six ethnic groups respectively.


The objectives of the Aus4Equality|GREAT program are:


  • Objective 1 - Women, particularly ethnic minority women living in Son La and Lao Cai, have improved economic benefits.
-
Objective 2 - Women, particularly ethnic minority women living in Son La and Lao Cai, have increased confidence and social status, including more balanced workloads and greater decision making within the home, workplace, and community.
-
Objective 3 - Women, particularly ethnic minority women and household members living in Son La and Lao Cai benefit from more gender responsive, inclusive, and effective provincial and national policies, plans, strategies, and programs.

Our approach to women's economic empowerment focuses on:

  • Reach: Engaging women in all project activities and addressing barriers to participation.
  • Benefit: Improve women's access to assets, financial services and support services.
  • Empower: Strengthen the ability of women to make strategic life choices and put these into action.
The program is entering its second phase and will end in June 2027.

GREAT 2 will continue its focus on agriculture and tourism, identifying specific sectors that lend themselves to opportunities for women's economic empowerment and work with multiple stakeholders to address constraints, generate opportunities, drive market growth and increase productive value of the sector.

Cross-sector strategies such as women, access to finance, digital transformation, policy advocacy and behaviour change will complement the sector strategies.


This TOR is developed for Senior Program Assistant for one year from September 1st, 2023 to August 30th, 2024 with the possibility for extension.


SUMMARY OF TASKS


The Senior Program Assistant, reporting to the Deputy Team Leader, is responsible for providing high quality program administrative and logístical support to the GREAT program.

This includes providing support to ensure smooth communication and arrangements with government counterparts in Lao Cai and Son La provinces, relevant ministries and national agencies.

The Senior Program Assistant also helps logistic support and coordination with technical team members, the Monitoring Evaluation, Research and Learning (MERL) and Operations teams for internal and external events.

The Senior Program Assistant also provides interpretation services to the Team Leader and International Gender Equality Disability and Social Inclusion (GEDSI) Manager.


KEY RESPONSIBILITIES

Planning, reporting and Communication

  • Work with the Deputy Team Leader and portfolio managers to compile the monthly financial forecasts
  • Prepare correspondences to partners, PMUs, Steering Committee and provincial and national government authorities
  • Support the Deputy Team Leader in scheduling and coordinating meetings/workshop with partners, donors and government authorities
  • Ensure all technical program team administrative activities are coordinated effectively
  • Support the organisation of regular technical team meetings and monthly meetings with the PMU
  • Translate and coordinate translation of documents from Vietnamese to English and vice versa as required. Proof reading translated documents
  • Provide interpretation services for the Team Leader, International GEDSI Manager and other international staff as required
  • Format and prepare formal documents for printing and copying upon approval of the Team Leader and Deputy Team Leader
  • Systematically file GREAT progress and annual reports/workplans and correspondences in both electroni

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