Personal Assistant to CEO

1 week ago


Hanoi, Hanoi, Vietnam PERSOLKELLY Vietnam Full time

What you'll do

  • Handle and manage all administrative matters of and for the CEO by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided. Taking notes, summarizing the meetings and following up with relevant stakeholders
  • Keep track of the daily calendar and remind the CEO of the daily activities according to the plan
  • Plan, manage complex itineraries and travel arrangements, as well as expenses claiming and reporting
  • Create and manage todo list, tasks, and deadlines of the CEO
  • Perform other duties as assigned

What you'll need

Minimum requirements:

  • Bachelor's degree or above (study abroad is strongly preferable)
  • Outstanding communication skill in both Vietnamese & English
  • Proficient English skills (Listening, Speaking, Reading, Writing) (IELTS 7.5+)
  • Proficient Microsoft Office Skills (Powerpoint, Word, Excel, etc.)
  • Excellent organizational skills, time management, and attention to detail
  • At least 1 year of experience in secretary/assistant position
  • Able to start working immediately

Preferred requirements:

  • Exceptional customer focus and willingness to go the extramile
  • Ability stay focused under pressure and manage urgent tasks against aggressive timelines
  • Ability to build strong interpersonal relationships in order to effectively contribute to a highly collaborative and trust based work environment
  • Maturity to handle confidential and/or sensitive information
  • Open mindset and flexibility towards change and unforeseen circumstances
  • Public speaking, presentation and design skills
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