Admin Executive

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam POPS Worldwide Full time

I

SUMMARY:

The office administrator ensures smooth running of the company's office. This position is in charge of all things administrative and is responsible for the overall operations assistant.

II

JOB RESPONSIBILITIES:


  • Coordinate administrative activities to secure efficiency and compliance to company policies
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data as requested by internal customers
  • Manage stocks, track stocks of office supplies and place orders when necessary
  • Ensuring the organisation's internal contract documents are accurate and well maintained
  • Creating, preparing, reviewing, and editing all contracts as assigned
  • Assist internal customers in discussing, drafting, reviewing and negotiating the terms of business contracts
  • Be incharge of contract liquidation, invoicing, control minutes, proceeding payment requests in ERP system
  • Monitor taxi cards provision & usage to ensure employees' compliance with company policy
  • Manage, collect invoices and proceed the payment expenses (ERP) for all office's related costs: rental fee, electricity, water, telephone charges
  • Identifying opportunities to improve business processes and devise plans to implement these changes
  • Other tasks as assigned by line manager

III

JOB REQUIREMENTS:


  • BSc/BA in office administration or relevant field is preferred
  • Familiarity with office management procedures and basic accounting principles
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Strong timemanagement and multitasking abilities
  • Ability to maintain confidentiality of company information
  • Be thorough and pay attention to detail
  • Experience in managing budgets and expenses
  • Experience in developing internal processes and filing systems


  • Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment Dynamic, supportive team 13thmonth salary + 14thmonth salaryAdmin Executive will be responsible for Reception service and to provide a range of administrative support services, as a member of HR & Admin Department, to ensure the efficient and effective day-to-day running of company- Front Desk Duties Greet visitors and assist them...

  • Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Vietnam Full time

    Professional Enviroment Professional Development International exposure1. JOB PURPOSE: The Admin Executive is a core member of HR Team, assisting HR Manager in managing the efficient operation within the country, ensuring that Admin processes and practices comply with country regulations. The role works closely with HR Manager by providing country-specific...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    About KMSKMS Technology was established in 2009 as a software services company. With development centers in Vietnam and Mexico, we have been trusted globally for the superlative quality of our software consulting & development services, technology solutions, and engineers' expertise. We pride ourselves on creating brilliant solutions for our clients by...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    About KMSKMS was established in 2009 as a software development & consulting company with development centers in Vietnam. Over 15 years of operation, we have been trusted globally for the superlative quality of software services, products, technology solutions and engineers' expertise. KMS Technology focuses on custom software development and a wide variety...

  • HR Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Visily Full time

    Visily is an AI-powered UI design software started from KMS Labs, the startup incubation arm of KMS Technology.Our team consists of technology entrepreneurs who have built successful product companies from scratch:- QASymphony - test management platform, merged with Tricentis, valued at $2B- Kobiton - mobile testing platform, raised $34M with over 60K...

  • HR Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH SKF Việt Nam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)The RoleThe HR Executive is accountable for the following ongoing set of results, which are required to continuously propose improvements from time to time, under close supervision of the HRBP Manager/Admin Manager. The HR Executive is committed to providing extraordinary HR services in terms of...

  • Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH Một Thành Viên Karcher Full time

    **Mô tả công việc**:(Mức lương: Từ 10 triệu VNĐ)1. Admin (70%)- Lễ tân, trực điện thoại, giao nhận thư từ.- Đặt khách sạn, vé máy bay.- Các công việc liên quan đến tiếp đón khách (vùng và tập đoàn).- Đặt namecard, con dấu tên, đồng phục, nhu yếu phẩm, văn phòng phẩm, hoa, quà, sim...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH Spring Production Full time

    Mô tả công việc:(Mức lương: Thỏa thuận) We are looking for a highly motivated Senior Admin Executive to take responsibilities for the smooth running of our offices where your professionalism, proactiveness, initiative and office proficiency is required.RESPONSIBILITIES Organize all company events (yearend party, company trip, charity event,...

  • HR & Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam DP Chemicals Vietnam Co., Ltd Full time

    Responsibilities: Daytoday office administration and assist to ensure efficiency and compliance to company policies. Maintain office facilities, securities and equipment. Work with various vendors (e.g. repair, supplier) to engage their services Attend to guests as and when required Support HR team in HR related activities, e.g. payroll, statutory...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam GroupM Nexus Full time

    GroupM is the world's largest media investment company and are a part of WPP. In fact, we are responsible for one in every three ads you see globally. We are currently looking for a Executive, Admin Billing to join us.At GroupM APAC, our people are our strength, which is why fostering a culture of diversity and inclusion is important to us.Reporting of the...

  • Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam POPS Worldwide Full time

    **I. SUMMARY**:- Thực hiện và chịu trách nhiệm các công việc liên quan đến nội dung như kiểm tra bản quyền nội dung, đặt chính sách kinh doanh cho nội dung, gởi yêu cầu đăng tải và bật kiếm tiền cho nội dung, xử lý các vấn đề phát sinh liên quan đến nội dung- Thực hiện và chịu...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam PERSOLKELLY Vietnam Full time

    Tender Admin Healthcare Sales & Marketing Admin1.Responsibilities: Sales & marketing admin (70%):Prepare documents for tender. Raise Internal Request Form for sales & marketing events. Create Purchase Request and Purchase Order for payment. Monthly report for the Account team and quarterly report for the Internal audit/compliance team. Office admin (20%):...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam GroupM Nexus Full time

    GroupM is the world's largest media investment company and are a part of WPP. In fact, we are responsible for one in every three ads you see globally. We are currently looking for a Executive, Admin Billing to join us.At GroupM APAC, our people are our strength, which is why fostering a culture of diversity and inclusion is important to us.Reporting of the...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Lixibox Full time

    Department: RetailSalary: Gross)Commitment: Full TimeLocation: Hồ Chí MinhJob description:Lixibox is a full-stack one-stop omni-channel solution for luxury affordable brands to reach GenZ consumers in Vietnam, one of the fastest growing region in the world. She focuses on optimizing operation by leveraging an in-house agency and the in-house technology...

  • Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam 40HRS Full time

    KEY RESULT AREAS- (KRA) MAJOR ACTIVITIES OUTCOME Administration- duties Handle work permit and residence card- for expats. Handle flight & Hotel/ Car Booking for- regional members visit. Handle car booking for MD. Maintain up to date information on- hotel rates to all employees and update- in Intranet. Work with vendors on immigration- process and documents....


  • Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    Company DescriptionKMS Technology, is a 9-year-old US company specialized in Software Outsourcing & Software Product Development.We offer two main service lines: Offshore Product Development and Independent Software Testing to clients ranging from start-ups to large technology companies.Besides providing excellent Software Outsourcing services, KMS has...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam KMS Technology Full time

    KMS Technology, is a 9-year-old US company specialized in Software Outsourcing & Software Product Development.We offer two main service lines: Offshore Product Development and Independent Software Testing to clients ranging from start-ups to large technology companies.Besides providing excellent Software Outsourcing services, KMS has launched awesome...

  • Compliance Admin

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam HR2B Full time

    **N/A- Report to Senior Compliance Admin Member of a small team. Execute general administration report (HR) accuracy and on time Submit paperwork/online to Authorities Contact the social insurance agencies to solve the arising transactions Carefully enter data with low error rate. Others admin work assigned by Senior Compliance AdminRequirements: Vietnamese...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam AnyMind Group Full time

    What You Will Do: Be responsible for providing information and supervising outsourcing suppliers (office leasing, office sanitation, drinks,...) Make report of working time report of holidays and asset management Arrange all business trips, Allhands meeting, bootcamp trip for employees verifying travel request approvals (including air ticket, hotel, visa,...

  • Admin Executive

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam TÜV SÜD Full time

    Tasks- Job Responsibilities Responsible for operator call center in term of receiving and coordinating incoming calls Responsible for coordinating mails between internal customers and suppliers. Ensure well check in systems are in place for external guest coming to office. Support in hotel and transportation arrangement from internal customers if needed...