![VCF](https://media.trabajo.org/img/noimg.jpg)
Heartbeat Vietnam Program Coordinator and
2 weeks ago
JOB DESCRIPTION
Job title
:
HEARTBEAT VIETNAM (HBVN) PROGRAM COORDINATOR AND ACCOUNTING ASSISTANT
Reporting to
:
HBVN Program Manager & Director
Location
:
Ho Chi Minh City, Vietnam
Time
:
August 2023
GENERAL RESPONSIBILITY:
This position supports the HBVN program with its component programs, including Family Grant, Continuing Care and HBVN's Scholarship.
He/she also takes care of the reception area, receives cash donations, takes care of donors as assigned by HBVN Director/Manager and supervises the volunteer team for HBVN and Grassroots Program events.
He/she is the person in charge of accounting for the HBVN team.RESPONSIBILITIES:
Program Coordinator of Heartbeat Vietnam
- Manage three component programs of Heartbeat Vietnam, including Family Grant, Continuing Care, and HBVN's Scholarship, specifically
- Verifying the beneficiaries and contacting the family to process the grant timely and appropriately
- Following up on the children's health status
- Updating the database timely
- Processing cash advance, disbursing the grants, and preparing reports monthly
- Filing the supporting documents appropriately and sufficiently;
- Prepare the biography of the beneficiaries and report to the donors (as assigned by the Manager/Director);
- Be ontime and wellready for the reception, including receiving the phone call and transferring it to the appropriate personincharge; welcoming guests to the VCF office;
- Report directly to the Director/Manager when required for different kinds of reports
government report, internal report, public report on social media, donor report, etc.;
- Support HBVN Manager/Director with any other assigned tasks.
Accounting Assistant
- Ensure the accounting documents the completeness and reasonableness of accounting documents from the hospitals to comply with legal requirements and VCF's internal requirements, specifically
- Receiving information and accounting documents from the hospital partners and the stakeholders;
- Reviewing the provided information and documents to ensure the completeness and sufficiency of the invoices and supporting documents
- Request the hospital partners and the stakeholders to correct the supporting documents (when needed)
- Followingup the pending cases and invoices with the hospital partners and the stakeholders;
- Reconcile the payable amount with the finance department of the hospital partners and stakeholders;
- Prepare payment requests for the hospital partners and stakeholders to ensure the payments are proceeded on time;
- Crosscheck the payments and inform hospital partners and stakeholders once VCF settles the payments;
- File the accounting supporting documents appropriately and sufficiently;
- Report Account Payable to the HBVN team & Director of Finance Services on monthly basis;
- Receive cash donations from the donors, deposit them to the bank and send the report to the finance department; proceed with the receipt/thank you letter when needed.
REQUIREMENT:
- Passion for and familiarity with the nonprofit sector and our mission
- Bachelor's Degree
- Minimum two years of working experience in accounting and project management
- Good working knowledge of Speaking/Reading/Writing both English and Vietnamese
- Proficiency in Windows, including MS Word, EXCEL, and PowerPoint
- Good at work management, time management, problemsolving skills and analyzing skills
- Planning skills
financial strategic planning and budget development
- Experience working with international NGOs is a plus
- Ability to work in a team and independently; willingness to put in extra work when needed for events and projects
- Travel may be required occasionally
HOW TO APPLY:
- Application Deadline
Sept 20, 2023.
- Job Details
Organisation Name:
- VCF
Location
- Ho Chi Minh
Application Deadline
- Wed,
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