Heartbeat Vietnam Program Coordinator and

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam VCF Full time

JOB DESCRIPTION

Job title
:

HEARTBEAT VIETNAM (HBVN) PROGRAM COORDINATOR AND ACCOUNTING ASSISTANT

Reporting to
:

HBVN Program Manager & Director

Location
:

Ho Chi Minh City, Vietnam

Time
:

August 2023

GENERAL RESPONSIBILITY:

This position supports the HBVN program with its component programs, including Family Grant, Continuing Care and HBVN's Scholarship.

He/she also takes care of the reception area, receives cash donations, takes care of donors as assigned by HBVN Director/Manager and supervises the volunteer team for HBVN and Grassroots Program events.

He/she is the person in charge of accounting for the HBVN team.

RESPONSIBILITIES:

Program Coordinator of Heartbeat Vietnam

  • Manage three component programs of Heartbeat Vietnam, including Family Grant, Continuing Care, and HBVN's Scholarship, specifically
:

  • Verifying the beneficiaries and contacting the family to process the grant timely and appropriately
  • Following up on the children's health status
  • Updating the database timely
  • Processing cash advance, disbursing the grants, and preparing reports monthly
  • Filing the supporting documents appropriately and sufficiently;
  • Prepare the biography of the beneficiaries and report to the donors (as assigned by the Manager/Director);
  • Be ontime and wellready for the reception, including receiving the phone call and transferring it to the appropriate personincharge; welcoming guests to the VCF office;
  • Report directly to the Director/Manager when required for different kinds of reports
:

government report, internal report, public report on social media, donor report, etc.;

  • Support HBVN Manager/Director with any other assigned tasks.

Accounting Assistant

  • Ensure the accounting documents the completeness and reasonableness of accounting documents from the hospitals to comply with legal requirements and VCF's internal requirements, specifically
:

  • Receiving information and accounting documents from the hospital partners and the stakeholders;
  • Reviewing the provided information and documents to ensure the completeness and sufficiency of the invoices and supporting documents
  • Request the hospital partners and the stakeholders to correct the supporting documents (when needed)
  • Followingup the pending cases and invoices with the hospital partners and the stakeholders;
  • Reconcile the payable amount with the finance department of the hospital partners and stakeholders;
  • Prepare payment requests for the hospital partners and stakeholders to ensure the payments are proceeded on time;
  • Crosscheck the payments and inform hospital partners and stakeholders once VCF settles the payments;
  • File the accounting supporting documents appropriately and sufficiently;
  • Report Account Payable to the HBVN team & Director of Finance Services on monthly basis;
  • Receive cash donations from the donors, deposit them to the bank and send the report to the finance department; proceed with the receipt/thank you letter when needed.

REQUIREMENT:

  • Passion for and familiarity with the nonprofit sector and our mission
  • Bachelor's Degree
  • Minimum two years of working experience in accounting and project management
  • Good working knowledge of Speaking/Reading/Writing both English and Vietnamese
  • Proficiency in Windows, including MS Word, EXCEL, and PowerPoint
  • Good at work management, time management, problemsolving skills and analyzing skills
  • Planning skills
:

financial strategic planning and budget development

  • Experience working with international NGOs is a plus
  • Ability to work in a team and independently; willingness to put in extra work when needed for events and projects
  • Travel may be required occasionally

HOW TO APPLY:

  • Application Deadline
:

Sept 20, 2023.

  • Job Details

Organisation Name:

  • VCF
    Location
:

  • Ho Chi Minh
    Application Deadline
:

  • Wed,


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview: RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam Winrock International Full time

    POSITION TITLE:Country Coordinator, VietnamLOCATION:Ho Chi Minh City, VietnamUNIT:Human Rights, Education, and EmpowermentREPORTS TO:Project Director, Protective Action in the Lower Mekong Activity***: Winrock is seeking a Country Coordinator for Vietnam to lead activities in Vietnam for a regional project focused on providing protection services to...

  • Coordinator - Vietnam

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam ELEVATE Full time

    RoleCoordinatorLocationVietnamWho we areSupply Chain AssessmentAt ELEVATE, we offer a unique and impactful career journey designed to empower our teams to influence change. Join our team for a truly international experience. With 24+ offices globally (and still growing), you will have exposure to real issues that span the globe. Fasten your seatbelt for an...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam SOS Vietnam Full time

    IPD JOB DESCRIPTIONCOORDINATOR-INSTITUTIONAL PARTNERSHIP DEVELOPMENTSOS CHILDREN'S VILLAGES VIETNAMPosition: Coordinator-Institutional Partnership Development (IPD)Full time/part time: Full-timeDirect supervisor: FDC Director, SOS Children's Villages VietnamLocation: Ho Chi Minh & Hanoi, VietnamClosing date:22/03/2024**About SOS Children's Villages...

  • Program Manager

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam IECD Full time

    Program ManagerFuture pathways in Electricity and Automotive IndustriesHo Chi Minh City - IECD VietnamThe SEED (Sustainable Energy Education Development) program aims to allow young people to have access to dynamic jobs with opportunities for development in the fields of electricity and automotive sectors, by reducing the gap between companies' needs and...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam LABS Initiative Full time

    IDH, The Sustainable Trade InitiativeThe mission of IDH, The Sustainable Trade Initiative is to catalyze systemic change through collaborative action and to achieve market transformation for impact at scale. IDH convenes companies, CSOs, governments and others in public-private partnerships. Together we drive the joint design, co-funding and prototyping of...

  • Audit Coordinator

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam TÜV SÜD Vietnam Full time

    Tasks You will also act as the Member of Corporate Social Responsibility in TUV SUD Vietnam office. You will support the Auditing in managing the daytoday client enquiries to ensure coordination activities. Implement coordination work related to CSR audit requests properly and timely, ensure all tasks are in compliance with CSR global Process Manual and each...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview: RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam BayWa r.e. Full time

    BayWa r.e. is the home for change makers. We energy – how it is produced, stored and can be best used to enable the global renewable energy transition that is essential to the future of our planet. At BayWa r.e. we effect change globally. With locations in 30 countries, we have over 4,500 people already working across the world, collaborating with local...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam BayWa r.e. Full time

    BayWa r.e. is the home for change makers. We energy – how it is produced, stored and can be best used to enable the global renewable energy transition that is essential to the future of our planet. At BayWa r.e. we effect change globally. With locations in 30 countries, we have over 4,500 people already working across the world, collaborating with local...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam BayWa r.e. Full time

    BayWa r.e. is the home for change makers. We energy – how it is produced, stored and can be best used to enable the global renewable energy transition that is essential to the future of our planet. At BayWa r.e. we effect change globally. With locations in 30 countries, we have over 4,500 people already working across the world, collaborating with local...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam HRchannels Group - Headhunter Vietnam Full time

    HRchannels Group - Headhunter VietnamMD Complex Building, 68 Nguyen Co Thach, Nam Tu Liem, Hanoi View om MapPost Date: 08/03/2024Applications 0Views 21Job Detail: Offerd Salary (USD) Login to view salary Career Level Team leader/ Supervisor Experience > 10 Years Gender Male/Female Sector Ho Chi Minh City, Binh Duong, Dong Nai Industry Expat, Food/Food...

  • Finance Coordinator

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Habitat For Humanity International In Vietnam Full time

    Mô tả công việc:(Mức lương: Thỏa thuận)JOB SUMMARYThe Finance Coordinator (FC) operates as a senior finance team member, providing direct support to Senior Finance Manager (SFM) in coordinating all projects and the organization's financial needs and requirements in a timely and accurate manner to ensure compliance with HFHI/HFHV Policies,...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview: RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview:RMIT Vietnam RMIT Vietnam- , an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT University Full time

    Overview:RMIT Vietnam RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students...

  • Program Manager

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT University Full time

    Overview:RMIT University CommitmentRMIT values the safety and equality of its students and staff in all environments.All staff are expected to uphold this commitment and contribute to a secure community.While interacting with students, staff hold a position of trust and have a duty of care to report student wellbeing concerns and uphold the code of...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview: RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and...


  • Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT VN Full time

    Overview: RMIT University CommitmentRMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty...

  • Internship at Vietnam

    2 weeks ago


    Ho Chi Minh City, Ho Chi Minh, Vietnam Operation Smile Full time

    Internship Operation Smile Vietnam in Hanoi & Ho Chi Minh Operation Smile Vietnam is part of a global alliance of Operation Smile Foundations and Resource Chapters dedicated to providing free treatment to children and adults suffering from cleft lips, cleft palates and other facial deformities. Besides, we also conduct Dental missions, Craniofacial, and...