Coordination Specialist

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam QIMA Full time

Are you an effective communicator with a knack for problem-solving? Do you work great in a multi-cultural team? Are you organized and detail-oriented? Are you invaluable in a supporting role? Are you prepared to work flexible hours to provide top notches services across multiple time zones? If this sounds like you, join our team as Coordination Specialist.


But what does working for QIMA mean, really? Firstly and foremost, it means helping us make global supply chains more sustainable, smarter, and safer for all.

Want to know more? Let us tell you

The Company:

At QIMA, we're on a mission to help our clients make products consumers can trust.


Working with over 30,000 global brands, retailers, manufacturers and food growers, we are on the ground wherever products are made.

We help businesses secure every step of their supply chain with quality inspections, supplier audits, certifications, and lab testing, all powered by our intelligent digital platform.


Our team of 5,000 QIMers (and counting) across 40 offices and laboratories, are united in our shared passion for innovation and integrity, and guided by our QIMA values in the decisions we make every day.

We believe in the work we do, and in making a positive difference in the world. Does this sound like something you'd like to be a part of?


Our Consumer Goods Division is dedicated to helping brands, retailers and manufacturers worldwide deliver safe, quality and ethically made products to their consumers.

Every day at work, our inspectors, auditors, and lab techs use their expertise to help safeguard the products you use every day in your home:
from clothes and footwear to toys and baby products, to electronics, appliances, and furniture.

Our Operations department's purpose is to deliver our industry-leading services to our clients while ensuring that all the work we do is performed to the QIMA standard of quality

The Job:

As a Coordination Specialist, you'll be reporting to Operations Manager and working as part of our Operations team.

The purpose of QIMA's Operations team is to deliver our industry-leading services to our clients while ensuring that all the work we do is performed to the QIMA standard of quality.


Your role in this will be:

  • Inspections schedule arrangements in the Overseas zone, in line with our clients' timelines and requirements.
  • Supplier's relationship management from operation setup (supplier onboarding and engagement) to actual service scheduling.
  • Resource planning and allocation according to service types, inspectors' expertise, and transport cost optimization.
  • Ensure some daily operational support to our field inspectors and auditors and to the suppliers.
  • Support in new employees onboarding and training.
  • Working days: 5 days/week (Tuesday-Saturday and Saturday can be either remote or onsite working)
  • First of all, we want someone who:
  • Excellent written and spoken English.
  • A college degree or above, with major in Sciences, Business Administration, Logistic or any specialty linked to the Supply Chain.
  • Just graduated and a high level of motivation
  • If you've got the above covered, you're on the right track And if you want to excel in this job, you will also have:
  • Some experience in quality control, coordinating, or manufacturing.
  • Are ready to work flexible hours.

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