Event Project Assistant

The role's job title internally is: Event Executive*

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Compile and update database of lists for Exhibitor Promotion.
2. Work with Manager to liaise with suppliers to make sure all work is done. Raise tickets for payment and follow up payment schedule to suppliers.
3. Work with internal stakeholders and customers to ensure event reports are generated in a timely manner
4. Translate promotion materials from English to Vietnamese and vice versa
5. Set up Site office at the exhibition and manage the front desk to assist Exhibitors with any problems, provide a professional welcome for them, ensure housekeeping, manage petty cash, and assist Operations Department to do verification of orders and other on-site duties.
6. Handle post-show activities which include thank-you letters to Exhibitors and associations, etc.
7. Maintain an effective and accurate filing system including archive files.
8. Provide secretariat support to Manager including setting up the meetings, market research, taking minutes of meetings.  
9. Support Sales team for customer service satisfaction. Build core database, and take care of Business matching Buyer program by working closely with marketing team and event team.
10. Support sales team to carry on exhibitor promotion activities and materials including organizing side events, roadshows, etc.
11. Support line manager on pre-event, onsite and post-event marketing activities and visitor promotion programs by working closely with marketing team.
12. Basic marketing support such as: upload basic content provided by marketing team (announcements, news updates, images, monitor fanpage, website, tiktok…). Create basic content using share tools, AI
13. Prepare reports, analytics which assigned by line manager.
14. Other tasks assigned by line manager.

• Bachelor's degree in business administration/ marketing/ event management or equivalence.
• At least 1 years of working experience in the related field is required for the position
• Previous working experience in the event industry would be an advantage.
• English and Vietnamese fluency both written and spoken.
• Project management skills: The employee needs to be good at managing time and working to deadlines.
• Good team player with pro-activeness and self-motivation.
• Experienced in marketing is a plus
• Be able to work extended hours and weekends if needed.

We believe that great things happen when people connect face-to-face. That's why we work in-person with each other, or with customers and partners. This position will be required to work in-person in the office five days a week.

We work hard to make sure Life at Informa is rewarding, supportive and enjoyable for everyone. Here's some of what you can expect when you join us. But don't just take our word for it – see what our colleagues have to say at 

Our benefits include:

• Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks 
• Broader impact: take up to four days per year to volunteer, with charity match funding available too
• Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it's time for the next step, we encourage and support internal job moves
• Time out: annual leave plus a birthday leave day and the chance to work from (almost) anywhere for up to four weeks a year 
• A flexible range of personal benefits to choose from, plus company funded private medical cover
• Strong wellbeing support through EAP assistance, mental health first aiders and more
• Recognition for great work, with global awards and kudos programmes 
• As an international company, the chance to collaborate with teams around the world

We're not solely focused on a checklist of skills. We champion energy and ambition and look for colleagues who will roll their sleeves up, join in and help make things happen. If it sounds like a match and you have most – although not all – of the skills and experience listed, we welcome your application.

If you would like to request reasonable adjustments or accommodations to assist your participation in the hiring process and, or in the advertised position, please inform the appropriate Talent Acquisition Partner for the role once they have been in touch. Your request will be reviewed and considered in confidence.

At Informa, you'll find inclusive experiences and environments where all perspectives and backgrounds are welcomed. As part of this approach and our diversity and inclusion commitments, we are also formally an Equal Opportunities Employer. This means we base decisions on relevant qualifications and merit and do not discriminate on the basis of key characteristics and statuses, including all of those protected by law. Ask us or see our website for full information. See how Informa handles your personal data when you apply for a job here.