Asset Management Coordinator

Overview:

RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 125th globally and 10th in Australia in the QS World University Rankings 2026. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University

REWARDS AND BENEFITS

• Competitive remuneration VND package for Vietnamese candidates.
• 13th-month Tet bonus
• Private Health insurance for you and your family, plus Personal Accident Insurance
• Generous annual leave, career leave, volunteer leave and public holidays (Christmas and Tet Holidays)
• Professional development and career advancement
• Access to state-of-the-art facilities and resources
• A vibrant and diverse campus life and more

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:

Position Summary

Property Services team has the responsibility to operate, maintain and enhance the buildings owned by RMIT University, oversee construction projects and ensure the provision of physical facilities services. Property Services consists of the following business units:

• Projects
• Facilities Management
• Campus Planning & Operations
• Business Administration

Asset Management Coordinator is responsible for developing, coordinate and implement asset management program. Asset management coordinator supports the capital development and lifecycle programs and also leads on the collection, validation and analysis of data necessary to implement investment and disposal programs. This position also support sourcing and validating contractors in relation with FM team to add values to the business.

Reporting Line

Reports to: Property Business Partner

Key Accountabilities

• Manage and oversee the asset management system as it relates to building information models for the purpose of Architectural Space Management and MEPF whole building life cycle management
• Being in charge of coordination between facilities team and contract management team regarding setting up, reviewing KPIs for existing and new M&E service contracts
• Conduct sample audit to make sure mandatory information and service records are captured in Archibus and recorded properly.
• In liaison with Senior Facilities Manager, Contract Services team to source new contractors for M&E maintenance work and to setup Master/Frame contracts to enhance contracts' performance, management efficiency from Property and add values to the business Coordinate between Vietnam and Melbourne to implement setting up and managing Archibus in Vietnam
• Plan work to be accomplished and prepare preliminary budget information, as necessary
• Evaluate and report on the performance of in-house maintenance team compared to contractual Service Level Agreements (SLAs) to monitor efficiency and effectiveness
• Manage and coordinate the production of planned maintenance works orders from Archibus and issue works formally to each service provider
• Provide input to the development of budgeting and ongoing planned property maintenance schedule
• Develop complex, data-driven reports such as live data dashboards and deliver presentations on asset utilisation, financial performance, operations, and maintenance.
• Develop and maintain asset registers, preventive maintenance schedules and procedures in the system.
• Manage and develop data of Central Asset Management System (CAMS) which will be used for Asset Life Cycle Report.
• Conduct comprehensive physical CAMS audits across all campuses, involving on-site access to each space to capture detailed asset information (including quantity, condition, and photographic records), followed by large-scale data processing, validation, and system upload for over 12,000 assets per audit cycle and reconciliation with CAMS and Qlik reports
• Serve as the primary person responsible for preparing the annual Asset Life Cycle Report (ALCR)
• Ensure that lifecycle cost analysis is undertaken to support optimum decision making, specifically for renewal, upgrade and new maintenance programs
• Develop and implement effective procedures for the ongoing monitoring of the condition of infrastructure assets.
• Coordinate with the Facilities Management team to develop asset data and conduct an annual audit to verify the condition and details of maintainable assets.
• Participate in physical site handovers and verify as-built documentation from Capital Works and Facilities Management teams to ensure accuracy, completeness, and compliance with required standards, followed by full asset registration, barcode allocation, preventative maintenance setup, and system data upload.
• Provide frequent updates on work progress to the line manager, as this involves extensive system work. Also assist with other assigned administrative tasks
• Ensure alignment between asset data and space information by maintaining accurate asset-related inputs within the integrated systems
• Assist with information-support tasks related to space matters as directed by the line manager.

Key Selection Criteria

• A Bachelor's degree in relevant field.
• More than 5 years work experience, of which at least one year in a facilities maintenance-related organization.
• Architectural/ Engineering background/ Ability to use Power BI and Power Query is a plus
• A good working knowledge and understanding of asset management principles and practices
• A proactive approach to planning, coordination and delivery of work.
• Demonstrated aptitude to continuous improvement and a commitment to professional development.
• Good communication skills, ability to keep accurate records, proficiency with various computer software, including Excel, Power Point and Word.

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 6.0 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

For any role, English Language Proficiency may also be proven by showing successful completion of secondary education to a level qualifying to enter university study while being instructed through the medium of English, as per the RMIT University recognised qualification list.

Background Checks

RMIT Vietnam is committed to providing a healthy and safe working, research and learning environment that enhances wellbeing across our community. As part of this commitment, all new employees are required to undergo background checks prior to commencing employment. Offers of employment are conditional upon the satisfactory completion of these checks. The specific requirements may vary depending on the nature of the role, as outlined in our Background Check Matrix.

Work Permit

All foreign employees must adhere to the requirements for obtaining a valid visa and work permit in Vietnam. These requirements are mandated by the Government and may be over and above the mandatory requirements and key selection criteria. Work permit requirements are subject to change.

RMIT Vietnam accepts zero tolerance to non-adherence of the immigration laws of Vietnam.

How to Apply

In order to be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note, we will be running a rolling recruitment process, so please apply as soon as possible.

IMPORTANT NOTICE

• Please ensure your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.
• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.
• For any questions or support, feel free to reach out to our Talent Acquisition team at

Applications Close:

4 thg pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.