Personal Assistant to BOD

17 hours ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Savills Vietnam Full time

RESPONSIBILITIES:

1. Business Related Responsibilities for Advisory:

  • Manage the SBI system, including entering client information such as database details, proposals, opportunities, contracts, and payments.
  • Prepare proposals based on requirements and information provided by respective HODs or authorized person.
  • Prepare contracts and follow up on billing and collections.
  • Champion the application of AI in Advisory, including initiatives like Legal Leg back.

2. Personal Assistant to BOD: Providing general administrator & clerical assistance to BOD, including:

  • Making sure that the BOD's schedule is adhered to and respected.
  • Facilitating smooth communication between the BOD office and internal departments, maintaining credibility, trust, and support with senior management staff.
  • Assisting in the organization of internal and external events with necessary preparations and collaboration with relevant stakeholders.
  • Attending BOD meetings, documenting attendance, taking minutes, and implementing appropriate follow-up actions.
  • Taking responsibility for arranging the travel plans of the BOD, including booking hotels, air tickets, meeting rooms & claims related.
  • Preparing and translating materials that support the BOD's meetings.
  • Ensuring the confidentiality and sensitivity of handling all information related to the BOD office and seeking consultation where necessary.
  • Undertaking any other tasks or projects assigned by the BOD.

REQUIREMENTS:

  • Bachelor's degree in Business Administration, Office Management, Secretary, Languages, or related fields.
  • Minimum of 3 years of experience in an Executive Assistant or Personal Assistant role, preferably supporting senior-level executives (e.g., C-suite).
  • Experience in international or consulting/real estate/investment companies is a plus.
  • Excellent organizational and time management skills, able to manage and maintain executive calendars effectively.
  • Strong interpersonal and communication skills, with the ability to coordinate across departments and with external stakeholders.
  • Proficient in administrative and clerical tasks, including minute-taking, document preparation, and event coordination.
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
  • Strong problem-solving and multitasking abilities, able to work in a fast-paced and confidential environment.
  • Fluent in English, both written and spoken (equivalent to IELTS 6.5+ or similar standard).
  • Capable of drafting, translating, and presenting bilingual documents clearly and professionally. 
  • Personality & Attitude:

- Highly responsible, detail-oriented, and accurate.

- Proactive, flexible, and able to handle urgent or last-minute tasks as needed.

- Maintains strict confidentiality and discretion in handling sensitive information.

  • Personal Assistant to BOD

    1 week ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Savills Full time

    RESPONSIBILITIES:Business Related Responsibilities for Advisory:Manage the SBI system, including entering client information such as database details, proposals, opportunities, contracts, and payments.Prepare proposals based on requirements and information provided by respective HODs or authorized person.Prepare contracts and follow up on billing and...

  • Personal Assistant to BOD

    2 weeks ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Newbridge Full time $400,000 - $800,000 per year

    Our client is one of the leading Real Estate Groups in Vietnam. They'reseeking a highly experienced Personal Assistant to BOD to join theirteam.Job Overview:We are seeking a highly organized and efficient Personal Assistant to provide administrative support to our Chairwoman. The successful candidate will play a key role in ensuring the smooth operation...

  • Personal Assistant

    1 week ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam UnAvailable Ltd. Full time

    ResponsibilitiesThe Personal Assistant will act as the right-hand support to the CEO, ensuring seamless management of their professional and personal commitments. This role involves handling communications, coordinating schedules, managing suppliers and vendors, organizing events and travel, and serving as a bridge between the CEO and both internal and...

  • Personal Executive Assistant

    1 week ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam WANEK Full time

    JOB DESCRIPTIONSWe are seeking a highly organized, proactive, and discreet Personal Assistant to support our Director in both professional and occasional personal tasks. The ideal candidate will act as a trusted gatekeeper, ensuring smooth day-to-day operations and enabling the Director to focus on high-level strategic responsibilities.Key...

  • Personal Assistant

    3 days ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Terraverde Travel & Events Full time

    About Terraverde TravelTerraverde Travel specializes in creating unforgettable journeys across Vietnam, Cambodia, and Laos. With a commitment to sustainability and excellence, we aim to inspire travelers with authentic and innovative experiences.Job purposeThe purpose of the Personal Assistant to the Managing Director (PA to MD) is to provide high-level...

  • Personal Assistant

    1 week ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam WeCopy Fintech Inc Full time

    About WeCopy FintechWeCopy Fintech is a financial technology (Fintech) company providing online trading and investment solutions for international markets. Our mission is to build a comprehensive digital financial ecosystem by developing optimized, secure, and user-friendly technology products.Joining WeCopy Fintech, you'll be part of a professional and...

  • Personal Assistant to CEO

    6 days ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam UrBox - Digital Rewards & Loyalty Solution Full time

    Location: Ho Chi MinhExpired date: 30/11/2025Team: Business DevelopmentAbout UrboxUrBox is Vietnam's leading digital gifting & loyalty platform that enables businesses to integrate their reward & loyalty programs with an ever-growing network of more than 350 brands & 20,000 accepted online and offline stores in Vietnam.UrBox has the widest network of clients...

  • Personal Assistant to Director

    17 hours ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam Qualgo Technologies Vietnam Full time

    Job Type:Full-timeLocation:Ho Chi Minh CityReports to:Senior VP of TechAbout us:Qualgo is an R&D center specializing in cybersecurity products and solutions. We are on a mission to build a trusted cyberspace where individuals and businesses can thrive with confidence.Job Summary:We are seeking a highly proactive and organizedPersonal Assistantto support...

  • Secretary/Personal Assistant

    17 hours ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam SFO Entity Full time

    Secretary / Personal AssistantSFO EntityHo Chi Minh City, Vietnam (On-site)Secretary / Personal AssistantPlease only apply if you are located in Ho Chi Minh City, Vietnam.Language: English & VietnameseAbout the SFO:We are a Singapore-based SFO established to execute the principal's investment activities and provide supporting services to select entities....

  • Personal Assistant

    3 days ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam NextLevel Services Full time

    Mô tả công việcExecutive & Administrative SupportManage daily schedules, meetings, appointments, and travel arrangements for the Executive.Prepare meeting agendas, take minutes, and ensure timely follow-up on assigned tasks.Support preparation of reports, presentations, and internal communications.Marketing Operations & Team CoordinationSupport and...