Assistant to Chief Executive Officer

1 day ago

Xã Lê Minh Xuân, Ho Chi Minh, Vietnam Elitez Asia Việt Nam Full time

Company Description

  • Our client is one of the leading manufacturing/ trading companies in Le Minh Xuan Industrial Park (Binh Chanh), and is seeking talents to join their team (We have a shuttle bus):

Role Description

Company Operations & Strategic Management:

  • Participate in developing and improving internal systems, software tools, workflows, and KPIs for key departments (Finance, HR, Sales, Import–Export, Operations).
  • Consolidate and analyze business and departmental data; prepare performance reports, presentations, and financial summaries for the CEO and Board of Directors.
  • Support the CEO in financial analysis, budgeting, cash flow monitoring, and overall performance tracking.
  • Provide data-driven insights and strategic recommendations to optimize operational efficiency, reduce waste, and enhance profitability across departments.
  • Participate in strategic planning activities and assist in implementing corporate initiatives, new projects, investments, and business opportunities.
  • Coordinate across multiple departments to ensure alignment, timely execution of key initiatives, and consistent communication with the executive office.
  • Engage in cross-functional problem-solving to mitigate risks, resolve operational issues, and improve organizational effectiveness.
  • Communicate and coordinate directly—and when required, on behalf of—the CEO with internal teams, external partners, and stakeholders.
  • Support the Board of Directors and CEO with special assignments and projects as needed.

Administrative & Executive Support:

  • Manage the CEO's calendar, schedule meetings, and ensure optimal time management.
  • Prepare meeting materials, attend meetings with the CEO, take minutes, track action items, and ensure accountability and timely follow-up.
  • Organize detailed travel itineraries, logistics, and arrangements for the CEO and international guests or partners.
  • Handle guest relations, including hospitality, gift arrangements, and formal correspondence on special occasions.
  • Draft official documents, contracts, reports, and corporate communications as assigned by the CEO.
  • Oversee the company website, social media platforms, and related communication channels to maintain a professional corporate image and support PR activities.

Qualifications

  • Bachelor's degree or higher in Finance, Accounting, Business Administration, International Trade, or related fields.
  • At least 3 - 5 years of experience in finance, import–export, or executive-level management support.
  • Good English
  • Strong financial and analytical acumen.
  • Knowledge of import–export operations and contracts.
  • Excellent communication and presentation skills.
  • Logical thinking, problem-solving ability, and flexibility.
  • Ability to handle multiple priorities with discretion and professionalism.
  • Proficient computer skills, including Microsoft Office Suite, like Excel, Word, PowerPoint, etc.
  • Aged under 40 years old.
  • Integrity, initiative, confidentiality, strong organizational skills, and a strong sense of responsibility.

Please come and join us, don't hesitate to send your CV via: or Whatsapp/ Zalo/ Viber)

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