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General Administration Specialist

2 weeks ago

UQ Head office Vietnam Uniqlo Full time ₫1,200,000 - ₫2,400,000 per year

Job Description:

I. Mobility Management: 

  • Responsible for coordinating and facilitating the entire flow of inbound/outbound relocations for expats and local employees.  
  • Execute global and domestic mobility processes and policies, ensure Mobility practices continue to align with Company's goals & compliance points. 
  • Provide direct outreach to Expats, Home Country's mobility partners & Vietnam agencies to support for international transfer procedures. 
  • Oversee day-to-day immigration processes such as visa, work permit and temporary residence. 
  • Ensures compliance of global mobility practices in line with legislative and regulatory requirements, standards, and other known relevant policies and guidelines; works cross-functionally with corporate tax. 
  • Provides excellent customer experience to all inbound/outbound Expats with whole onboarding/offboarding procedures, included but not limited to housing, shipment, children's school, etc.).

II. General Administration: 

  • Support the front office - directing all visitors, including vendors, clients, candidates, and customers appropriately. 
  • Manage the routine office administrative duties such as mailing, office cleaning, office maintenance, office stationaries, name card ordering, company car management, company Grab account management, monthly travel management, etc. 
  • Handle engagement activities such as long year service award, company party, holiday events, etc.) 
  • Handle HR/GA vendor management and monthly payments relating to General Administration (such as electrics, water, phone, stationery, flights, hotels, cleaning services, office leasing, expats' housing, school fees, etc.). 
  • Handle annual GA budget setting, monthly expenses monitoring and cost optimization to ensure the used expenses are in line with the budget. 
  • Support administration & logistics for some Learning & Development projects and HR activities when required

III. Labour Management: 

  • Be the main PIC to manage & monitor GA related policies & activities. 
  • Support to take care of Employee Benefits and engagement activities for both expats and local employees. 

IV. Other duties as instructed by the C&B Manager and HR Manager. 

Job Requirements:

  • Bachelor's degree or above with major in HR management, or related fields.

  • Have strong background & experience in General Administration/HR and Mobility Management. With minimum 4 years working experience in a similar role. 

  • Proficient in Microsoft Office 

  • Ability to be neutral and confidential and deal with sensitive information. A high level of confidentiality is required 

  • Strong knowledge of general HR/GA practices, policies, and guidelines 

  • Customer-service driven 

  • Can independently respond to internal & external stakeholders inquires 

  • Fast learner, exceptionally organized, and will have an acute attention to detail and accuracy 

  • Able to multi-task and work independently in a fast-paced environment.  

  • Proficient in English 

Personalities:

  • Being a proactive individual that is highly committed with a strong drive; possesses an inquisitive, commercial, analytical mind. 

  • Strong passion and career aspiration to make the brand be No.1 in the market. 

  • Mindset of customer-oriented & store-oriented. Resonance with Fast Retailing philosophy. 

  • Detailed oriented and willingness to do hands-on/manual works; flexibility to learn unique system setup of the company. 

What We Can Offer You

  • Staff Discount.

  • Attractive salary package and twice bonus per year.

  • 24/7 Healthcare & Accidental insurance since the onboarding day (cover for 01 family member of staff).

UNIQLO is an inclusive employer and we welcome applications from all profiles, regardless of age, race, gender, sexual orientation, disabilities or background.

We take data protection very seriously and understand the importance of protecting your privacy and Personal Information.