Personal Assistant

1 week ago

Bình Tân Ho Chi Minh City, Vietnam UnAvailable Ltd. Full time $40,000 - $60,000 per year

Job Purpose

The Personal Assistant will act as the right-hand support to the CEO, ensuring seamless management of their professional and personal commitments. This role involves handling communications, coordinating schedules, managing suppliers and vendors, organizing events and travel, and serving as a bridge between the CEO and both internal and external stakeholders.

Key Responsibilities

  • Manage and prioritize the CEO's complex daily schedule, appointments, and meetings.
  • Coordinate communication on behalf of the CEO — including drafting emails, letters, and professional correspondence.
  • Research, source, negotiate, and manage suppliers, contractors, and service providers for both business and personal projects.
  • Organize logistics for travel, accommodation, and event participation across international locations.
  • Prepare meeting materials, reports, and presentations as required.
  • Maintain confidentiality in handling sensitive information related to company strategy, finance, and personal matters.
  • Liaise effectively with internal teams, partners, and external agencies to ensure timely execution of projects.
  • Anticipate the CEO's needs and proactively resolve issues before they arise.
  • Support special projects, brand campaigns, and events within the fashion and music sectors.
  • Ensure all administrative processes are efficient, organized, and reflect the company's professional image.

Qualifications

  • Bachelor's degree in Business Administration, Communication, Marketing, or related field preferred.
  • Minimum 2–4 years of experience as a Personal Assistant, Executive Assistant, or similar role (experience in fashion, music, or creative industries is an advantage).
  • Excellent command of written and spoken English; additional languages are a plus.
  • Strong computer skills (Microsoft Office, Google Workspace, scheduling and project management tools).

Core Skills

  • Exceptional organizational and time management abilities.
  • Proven ability to source, negotiate, and manage suppliers and contractors.
  • Outstanding communication and interpersonal skills.
  • Strong attention to detail with the ability to handle multiple priorities.
  • Sound judgment and high level of discretion when handling confidential matters.
  • Confident, professional, and well-presented.

Personal Attributes

  • Highly motivated, proactive, and eager to learn.
  • Demonstrates common sense and problem-solving ability.
  • Energetic and adaptable — thrives in a fast-paced, creative environment.
  • Passionate about fashion, music, and global cultural trends.
  • Reliable, trustworthy, and a team player with a positive attitude.
  • Ambitious — wants to grow alongside the company and take on increasing responsibilities.

Why Join Us

  • Be part of an exciting global team shaping the future of streetwear and music culture.
  • Work directly with a visionary CEO and gain exposure to high-level business strategy.
  • Dynamic, creative, and international work environment.
  • Opportunities for personal growth, travel, and long-term career development.

Benefits

  • Probation: 2 months
  • Working time: Mon - Fri, 8:00AM - 5:00PM
  • 12 annual leaves per year
  • Expenses: Lunch free
  • Social Insurance: as Social Insurance Law after the probation period (100% Full salary)
  • Insurance 24/7 after Probation
  • Healthcare: gym center, yoga class at company, badminton and football club
  • Public Holidays: As Vietnam Labor Law

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