Operations and Administration Coordinator

12 hours ago

Long An Tien Giang, Vietnam Source of Asia - SOA Full time

Way beyond a simple consulting firm, Source of Asia is an international business accelerator. In simple words, we enable our customers to explore, operate and grow businesses in Vietnam, across ASEAN, and further afield. We thrive on challenges, permanently motivated to learn and grow along the way. We believe success lies in the human relationships we build. This dynamic environment is the ideal gateway for talents, who believe, like we do, in sustainable growth. Our fast-growing company is permanently looking for new talents.

The following job description pertains to an external position that we are currently hiring for on behalf of our client. Submit your application today

Main Responsibilities

  • Coordinate administrative processes and internal communication (endomarketing) between departments to promote a cooperative and high-performance environment.
  • Lead facilities budgeting, planning, and execution with the support of an assistant.
  • Support in the execution of legal contracting for local services, and those more specific with international providers that may touch regulatory processes in support of our growth strategy
  • Manage documentation in English and Vietnamese and follow up on the implementation of internal workflows (scheduling, requests, purchase approvals, certificates, ...).
  • Support HR-related tasks such as onboarding, time tracking, and record keeping.
  • Support in ESG Workflow (E&S) and on what this touches HSE practices currently in place aside from the production team that today leads these initiatives.
  • Liaise with external partners and service providers (suppliers, consultants, agencies).
  • Contribute to the continuous improvement of office organization and internal procedures.

Requirements

  • Degree in Business Administration, Management, or a related field.
  • 2–5 years of experience in administration, coordination, or operations support.
  • Strong organizational and communication skills.
  • Good command of English (written and spoken).
  • Ability to multitask and work across functions with autonomy.
  • Proficiency in MS Office (experience with ERP/Odoo or CRM is a plus).

Plus (not required but highly valued):

  • Experience supporting internal teams in functions, sales, events, and marketing activities.
  • Familiarity with HR documentation, deadline dynamics, or compliance routines.
  • Experience coordinating third-party suppliers or service providers.

Benefits

  • Competitive salary package commensurate with experience and qualifications.
  • Opportunities for professional growth and development within a dynamic team environment.
  • Comprehensive training and support are provided to enhance technical skills and knowledge.
  • Access to cutting-edge tools and software to support job responsibilities.
  • Other employee benefits follow the company policy

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