National Operations Assistant

3 days ago

Hanoi, Hanoi, Vietnam Food and Agriculture Organization (FAO) Full time

Organizational Setting

The Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO's goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 members - 194 countries and the European Union, FAO works in over 130 countries worldwide and has started working in Viet Nam since 1978 with its Representation (Country Office) opened in Ha Noi.

FAO Vietnam is looking for a qualified Operations Assistant to provide the support for the operations aspects of the projects following the detailed tasks and responsibilities as below.

Reporting Lines

The National Operations Assistant will work under the overall guidance of the FAO Representative in Viet Nam and the direct supervision of the Assistant FAO Representative (Programme).

Technical Focus

The National Operations Assistant will provide comprehensive operational support to FAO Viet Nam projects, ensuring compliance with FAO rules and procedures in areas such as procurement, recruitment, travel, event organization, and contract management.

Tasks and responsibilities


•    Prepare Letter of Agreements (LOA) and contracts according to FAO's requirements and procedures, and monitor their implementation;

•    Assist in the processes for procurement of project goods and services, and follow up on Purchase Orders (POs) related deliveries and payment;

•    Assist in recruiting international/national affiliate workforce as required;

•    Provide inputs to the project work plans, budget and other reporting requirements; 

•    Maintain relevant project monitoring tables (project HR, travel, procurement, asset); 

•    Draft correspondence and other documents as required;

•    Process Travel Authorization, TEC and logistic arrangement (flight, accommodation, etc.) for duty travels and missions;

•    Provide operational supports to organizing events and field activities; 

•    Undertake field missions and participate in events as required. 

•    Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements    


•    Bachelor's degree (or equivalent) in finance, accounting, business administration or related field is required. 

•    Minimum 3 years of relevant experience in financial and operational support. 

•    Working knowledge of English and Vietnamese. 

•    National of Viet Nam or resident of the country with valid work permit.

FAO Core Competencies


•    Results Focus

•    Teamwork

•    Communication

•    Building Effective Relationships

•    Knowledge Sharing and Continuous Improvement
 

Selection Criteria


•    Familiarity with FAO procedures and UN cost norms is an advantage.
 

  • Operations Assistant for Emergency Projects

    5 days ago

    Hanoi, Hanoi, Vietnam Food and Agriculture Organization (FAO) Full time

    Organizational SettingThe Food and Agriculture Organization of the United Nations (FAO) in Viet Nam supports the Government of Viet Nam in achieving sustainable agricultural development, food security, and rural development. The National Operations Assistant will work under the FAO Representation in Viet Nam (FAVIE), contributing to the implementation of...

  • National Project Officer

    3 days ago

    Hanoi, Hanoi, Vietnam INTERNATIONAL ORGANIZATION FOR MIGRATION Full time

    Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.Climate...

  • National Sales Manager

    7 days ago

    Hanoi, Hanoi, Vietnam Talentnet Corporation Full time $400,000 - $1,200,000 per year

    JD National Sales Manager (Cutting tool)/ Remote/Ha NoiNational Sales Manageris accountable for overseeing product and service sales through designated sales teams and supporting sales operations. This position will act as the primary steward of the market within the country, leading the development, execution, and supervision of all elements of the direct...

  • Operation Assistant

    5 days ago

    Hanoi, Hanoi, Vietnam Dr Viet Nam Full time

    Salary: 650$Apply nowAbout Us Dr.JOY VIETNAM - 日本語人材募集中

  • Assistant to the Deputy General Director, Operations

    2 weeks ago

    Hanoi, Hanoi, Vietnam NETCO POST Full time ₫25,000,000 - ₫30,000,000 per year

    JOB DESCRIPTIONS:Support the Deputy General Director in monitoring, evaluating, and executing business and operational activities in the postal–logistics domain.Directly participate in coordinating delivery, transportation, and field operations at sites and distribution centers.Analyze operational data and delivery performance, and propose process...

  • Administrative Assistant

    7 days ago

    Hanoi, Hanoi, Vietnam Diebold Nixdorf Full time $30,000 - $40,000 per year

    Job DescriptionPerforms administrative support and secretarial duties for an individual, department or group. Answers telephones, greets guests and prepares correspondence, presentations and reports. Maintains calendars, coordinates meetings and travel arrangements. Proficient in current computer programs such as Word, PowerPoint, and Excel etc. Maintains...

  • Operation Assistant

    2 weeks ago

    Hanoi, Hanoi, Vietnam WhaleLO - Luggage Storage & Delivery Full time ₫3,000,000 - ₫9,000,000 per year

    Địa điểm: Hà Nội (thời gian đầu làm việc trực tiếp cùng quản lý, sau đó có thể làm tại nhà)Mức lương: thỏa thuận theo kinh nghiệmThời gian làm việc: Full-time - Remote (Chúng tôi không quản lý thời gian của bạn, chỉ cần hoàn thành công việc là được. Tuy nhiên, thời gian đầu sẽ...

  • Administrative Assistant

    3 days ago

    Hanoi, Hanoi, Vietnam Food and Agriculture Organization (FAO) Full time

    Organizational SettingThe Food and Agriculture Organization (FAO) is a specialized agency of the United Nations that leads international efforts to defeat hunger. FAO's goal is to achieve food security for all and ensure that people have regular access to enough high-quality food to lead active, healthy lives. With 195 members - 194 countries and the...

  • Operations Team Leader

    2 weeks ago

    Hanoi, Hanoi, Vietnam FedEx Full time ₫500,000 - ₫1,000,000 per year

    Service Assurance; Customer Service; Admin & Support; On Road; Handling; Dispatch; Pick Up & Delivery; Quality Management; Network Control; Road Linehaul (Transport Scheduling, Fleet Management); Customer Services/ Support Group; Contract Management/ Sourcing; Ground Linehaul/ Road Linehaul; Dangerous Goods;Provide daily coordination support to operational...

  • Deputy Port Operations Director

    7 days ago

    Hanoi, Hanoi, Vietnam Aloha Consulting Group Full time ₫10,000,000 - ₫20,000,000 per year

    ACG_3206_JOBOur client is a leading multi-sector corporation in Vietnam, seeking experienced professionals to join their firm.Job DesciptionsOperational ManagementSupervise daily port operations, including vessel scheduling, cargo handling, terminal management, and logistics coordination. Ensure all operations comply with safety, security, and environmental...