Project Officer

Department:
 Center for Environmental Intelligence (CEI)

Location:
 VinUniversity, Hanoi, Vietnam

Reports to:
 Project Manager

Employment Type:
 Full-time

Contract type
: Service contract

JOB SUMMARY:

The Project Officer will support the implementation, coordination, and monitoring of CEI's research projects and initiatives. This role requires strong organizational skills, attention to detail, and the ability to collaborate with multiple stakeholders. The Project Officer will also assist in financial management, procurement, and reporting to ensure project efficiency and compliance.

KEY RESPONSIBILITIES:

1. Project Coordination & Administration

2. Support planning, scheduling, and tracking of project activities, timelines, milestones, and deliverables.

3. Coordinate with internal teams, project partners, and relevant stakeholders to ensure effective and timely project execution.
4. Prepare meeting agendas, minutes, and follow-up action lists for assigned projects.

5. Maintain and regularly update project records, databases, and document repositories.

6. Finance & Budget Management

7. Coordinate with the Finance team to ensure completeness, accuracy, and compliance with supporting financial documentation.

8. Track and monitor project expenditures, ensuring budget adherence and timely disbursement.

9. Support budget planning, forecasting, and financial performance tracking for assigned projects.

10. Procurement & Contract Management

11. Support procurement processes for project-related expenses (excluding personnel costs): purchase requests, quotation collection, vendor coordination, and contract preparation.

12. Ensure that all procurement and contracting activities comply with institutional and funding requirements.
13. Monitor delivery schedules and verify completion of goods or services prior to payment processing.
14. Maintain accurate and up-to-date records of all procurement documents, vendor information, and service contracts.

15. Work closely with the accounting team to process payments, invoices, and reimbursements related to project activities.

16. Reporting & Documentation

17. Compile and format project progress and financial reports in coordination with relevant teams.

18. Collect and consolidate data and indicators required for institutional reporting (e.g., research outputs, funding, IPs, etc).
19. Ensure timely submission of all reports to funding agencies, partners, and internal stakeholders as required.

20. Maintain well-organized digital and physical archives of all project and financial documentation, ensuring data integrity and accessibility.

21. Other Duties

22. Provide administrative and operational support as needed.

23. Perform other tasks as assigned by the Project Manager.

QUALIFICATIONS & SKILLS:

1.Education:

• Bachelor's degree in Environmental Science, Engineering, Business Administration, Project Management, Finance, or a related field.
• A master's degree is an advantage.

2.Experience:

• 1-3 years of experience in project coordination, research administration, finance, or procurement.
• Experience working in academic or research institutions is an advantage.

3.Skills:

• Strong attention to detail, time management, and organizational skills.
• Excellent written and verbal communication skills (Vietnamese & English).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.
• Familiarity with financial management, budgeting, and procurement processes.
• Ability to work independently and as part of a team.

WHY JOIN CEI?

• Work in a dynamic research environment at a leading university in Vietnam.
• Contribute to cutting-edge environmental and AI-driven research projects.
• Collaborate with renowned scientists and industry leaders.
• Professional development opportunities, including training and international conferences.

HOW TO APPLY:

Please submit your 
CV, transcripts,
 and a 
portfolio of relevant work
 to 
CEI
 at  Include 
"Project Officer – Center for Environmental Intelligence"
 in the subject line.

Applications will be reviewed on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.