Talent Acquisition Officer

Job description

1. Recruitment activity (40%)

• Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
• Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
• Implement recruiting process: phone screening, interviews, reference check, offer
• Follow up with filled vacancy to ensure the selected candidate to meet company's needs, resolve issues with Hiring Manager on staffing actions.
• Manage existing candidate database to exploit for future positions.
• Maintain a good relationship with candidates for future and/or unexpected hiring need
• Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
• Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
• Manage applicant information in recruitment database in proper manner.
• Stay up-to-date with industry trends
• Conduct exit interview and analyse the reasons of resignation.
• Prepare recruitment reports weekly/ monthly
• Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)

2. Training activity (15%)

• Organize orientation program for new staff: logistics, training data, attendance, training delivery and training reports
• Collect training request from Store management team and collaborate with Academy to build training materials.
• Training organizing: Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) and company training programs/events (including but not limit to AEON Group Annual survey, AEON Massive re-training) as requested.

3. Employee Relation & Performance (15%)

• Participate in Branding activities through social media channels.
• Coordinate with universities, events in relation to targeted hires.
• Support Management Trainee program to attract the most potential candidates.
• Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review
• Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.
• Support all gather performance evaluation document & analyses its result.
• Support Trade Union to organize event, activity for employee engagement.
• Coordinate and organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)
• Support Employee Engagement survey & co-ordinate with other Departments for action plan.

4. ​C&B support (5%):
Support to answer queries of staff relating benefits, shiftplan…

5. HR management & Reports (10%)

• Ensure General Staff's attendance and attire.
• Identify potential staff for succession planning purposes.
• Check information and provide report when necessary.
• Manage all store staff & Promoters personal and job information.
• Take photo for new staff (including Promoter) and proceed employee magnet card printing.
• Collect new staff's information and process hiring step on the system.
• Collect and control staff document and tracking file (onboarding, health checking, AE checking...)

​6. Rules and Regulations (10%)

• Follow all working procedures, the company's policies, rules and regulations.
• Check, monitor, remind and guide General staff to follow the rules and regulations.

7. Other duties (5%)

• Support other departments as necessary.
• Other tasks or responsibilities as assigned by HR Division Leader, Deputy Manager, HR Manager, Store Manager

Job requirement

• College degree.
• Minimum 01 year of related experience in HR (Talent Acquisition is a plus)
• Be able to work at shift & on Public holidays
• Computer literate (Word, Excel, Power point).
• Good communication and problem-solving skill
• Customer focused
• Self-disciplined with ability to work independently
• Good command of English (verbal and written) is a plus
• Have ability to relocate to other Stores as per Company's assignment is a plus
• Working location: AEON Binh Duong Canary