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Operations Admin Intern
2 weeks ago
Company Description
Terralogic is a leading IT service provider company that delivers innovative technology solutions for a connected world. With expertise spanning product conceptualization to lifecycle management, we focus on enhancing stability and productivity for our clients. Committed to long-lasting partnerships, we approach challenges from our customers' perspective to deliver optimized, impactful solutions. Backed by a team of over a thousand professionals, experienced leadership, and industry-best practices, Terralogic consistently achieves global success for its clients.
Role Description
- Welcome guests, and visitors and provide guidance to meet up with the right people.
- Send and receive outgoing/ incoming documents, devices both local and international
- Coordinate with the Security team to manage/ distribute the company's properties, devices
- Order, manage, and make payments for monthly activities: taxi, drinking water, toner, stationery, internet vendors, pantry, office rental... other monthly payment expenses
- Take care of company events, organize birthdays, happy hour, sports, and other activities...
- Checklists, update all tasks in a general file of the admin department
- Manage security guys and cleaners. Make sure they implement company policy, rules
- Office equipment repair and maintenance, make sure all equipment, machines, and ACs in the office work well, the office is clean and professional
- Printing, office decoration, speaker, translation, and interpretation as requested
- Logistic preparation for visits of customers, and visitors for hotel reservations, air tickets, and transportation. Organize lunch, dinner, or snacks as required. Set up the meeting. Book or join tour a day or weekend tour. Make sure the budget meets the company's requirements.
- Onsite trip: instruct the visa process, flight booking, hotel accommodation, transportation arrangement/ booking, travel insurance for employees in the country and overseas travel (USA, India, Japan...), cost estimation to meet company budget.
- Manage admin cash which approved by the Manager
- Purchasing: coordinate with IT to understand the specification and find the best suppliers with good quotations. Order/ distribute.
- Import and export: Send and receive outgoing/ incoming documents, devices both domestic and international. Prepare documents for an import license.
- Other related jobs assigned by the manager.
Requirement:
- 4th-year students majoring in English, Business Administration, Foreign Trade, Business Information Systems, or any related who can work full-time 03 months
- Students with dynamic experience in school/social activities will have a big advantage
- Good English communication skill
- Proficient in Microsoft Office: Word, Excel, PowerPoint
