Head of General Affairs

ABOUT US

Established in 2010, Thuan Hai has made great strides, becoming the leading group in Steam-Heat-Electricity energy solutions in Vietnam. We provide a variety of energy solutions, providing fuel such as coal, biomass, waste, and effective logistics solutions surrounding a closed supply chain.

Recognizing our people as our greatest strength, Thuan Hai is committed to focusing on three top priorities essential for building an ideal and outstanding workplace.

• Dynamic and creative:

People at Thuan Hai are young and dynamic, we encourage the spirit of daring to think and daring to do in each individual.
- United:

Recognizing the importance of human resources, we always focus on building a spirit of solidarity among members for the common development of the entire company.
- Opportunities to learn and promote:

Human resources are Thuan Hai's most valuable asset. Therefore, we constantly strive to build internal training programs. We always create conditions for each individual to learn, develop themselves and build a sustainable career, along with company development.

ABOUT THE JOB

Job title:
Head of General Affairs

Report to:
General Affairs Manager

Working location:
Thuan Hai Building,
Street 24, Tan Thuan EPZ, Tan Thuan Ward, Ho Chi Minh City

Working schedule:

Monday - Friday: 8:15 AM - 5:15 PM, Saturday Morning: 8:15 AM - 12:00 PM.

SUMMARY

The Head of General Affairs is responsible for planning, organizing, and overseeing all administrative and facilities management activities of the company, ensuring a safe, professional, and smoothly running working environment. This leadership role manages various support teams and is critical in developing and enforcing administrative policies, managing resources efficiently, and ensuring the technical compliance and operational excellence of the company's properties.

CORE RESPONSIBILITIES

General Administration

• Plan and direct the overall administrative operations of the company, ensuring efficiency and compliance.
• Manage and supervise all administrative support teams, including office staff, security team, drivers, and the company vehicle fleet.
• Oversee all documentation control, records management, official correspondence, and administrative forms.
• Organize and coordinate internal and external events, corporate meetings, ceremonies, and hospitality activities.
• Manage company assets, office equipment, and transportation vehicles.
• Monitor and maintain professional and safe working conditions across the Head Office and all branch offices.

Building/Facility Operations Management

• Ensure building operations adhere to established operating procedures and technical standards.
• Manage and coordinate with external contractors for maintenance, cleaning, and security services.
• Monitor and control maintenance schedules, regular inspection of all technical systems and equipment.
• Organize and supervise routine fire safety compliance, regular drills, and liaise with relevant regulatory authorities.
• Promptly resolve all operational incidents and issues arising within the building.
• Receive and address timely requests for repair and maintenance from other departments or tenants.

System Development & Cost Control

• Develop and optimize administrative procedures, regulations for office management and building operations.
• Issue and monitor the implementation of all administrative regulations across the company.
• Prepare and manage the annual administrative budget, allocate resources, and effectively control operational costs and expenditure.

QUALIFICATION

• Education:
  Bachelor's degree or higher in Human Resources, Law, Management or other related fields.
• Experience:
  Minimum 3 years of experience in a similar leadership role in Administration/Facilities Management.
• Legal & Technical Knowledge:
  Strong understanding of administrative regulations, Fire Safety, and building operation technical standards.
• Language Proficiency:
  Fluent in English (both written and spoken).
• Work Attitude:
  Proactive, highly responsible, and capable of working effectively under pressure.