Receptionist Office Admin

**Mô tả công việc**:
(Mức lương: 12 - 14 triệu VNĐ)

Front Desk Service
- Receptionists have to be an image of the company.
- Provide a friendly, welcoming, and professional first impression to all & ensure all exiting guests receive a personalised, friendly and courteous farewell.
- Maintain high standards of presentation in the reception area and office operation duties.
- Register incoming visitors/guests using the Visitor Management System, ensure guests and visitors are appropriately attended to, accommodated, facility provided and comfortable for the duration of their visit.
- Ensure that service providers, contractors and vendors are received, directed & escorted appropriately according to their purpose of visit.
- Coordinate with client on meeting room reservations and ensure conference rooms are appropriately setup and configured according to the Room Preparation Guide.
- Work with office cleaner to maintain public areas (reception lobby, pantry & meeting rooms) in a clean and tidy condition.
- Manage mail distribution and courier services as well as stationery and PPE/ uniform distribution for clients
- Transportation service administration.
- Manage telephone engagement during business operating hours such as answer incoming calls, with proper greetings; pick up phone in 3 rings. Timely and effective communication at all times.
- Keep Front of House area in a prestige condition at all times.
- Ensure all visitors display the appropriate identification badges.
- Performing ad-hoc administrative duties

Administrative duty:

- Provide administrative support for the operation of the office in a variety of administrative matters for difference department.
- Maintain records and reports necessary to comply with Company, government, and accrediting agency standards, regulations, and codes.
- Assist Site Manager in the monthly/quarterly/year-end reporting to ensure promptness, accuracy and integrity of results at the unit and department level.
- Communicate status, work activities, and potential problem reports to internal and external stakeholders
- Manage, tracking and reporting of ongoing activities such as of account receivables, accounts payables, client’s job/work requests, invoices, GRRs, purchase orders, vendor’s tax invoices, inventory, etc.
- Any other ad-hoc projects as assigned by the General Services Manager

Knowledge, Skill and Abilities Required
- Diploma with minimum 1 year experience in the facility management industry or similar or extensive and relevant experience may be considered
- Must be computer literate in Microsoft Office products (Word, Excel, Outlook)
- Good in English
- Strong interpersonal relations ability, excellent oral and written communications skills
- Excellent time management and teamwork skills
- Commitment to continuous improvement and best practice
- Excellent grooming and personal hygiene standards
- Self motivated and lateral thinking

Ngành nghề: Dịch vụ khách hàng, Hành chính / Thư ký, Tiếp thị / Marketing

Kinh nghiệm: 1 Năm

Cấp bậc: Nhân viên

Hình thức: Nhân viên chính thức

Địa điểm: Hồ Chí Minh

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Chế độ bảo hiểm
- Du Lịch
- Phụ cấp
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:
Yêu Cầu Công Việc

Knowledge, Skill and Abilities Required
- Diploma with minimum 1 year experience in the facility management industry or similar or extensive and relevant experience may be considered
- Must be computer literate in Microsoft Office products (Word, Excel, Outlook)
- Good in English
- Strong interpersonal relations ability, excellent oral and written communications skills
- Excellent time management and teamwork skills
- Commitment to continuous improvement and best practice
- Excellent grooming and personal hygiene standards
- Self motivated and lateral thinking

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)

Trung cấp - Nghề
Không yêu cầu