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Admin & Receptionist

2 weeks ago

Ho Chi Minh City, Vietnam Công Ty Cổ Phần Đầu Tư Nam Long Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
Overview

Admin & Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.

Responsibility

1. Reception duties

+ Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees

+ Answer incoming calls on the switchboard and distributing the calls accordingly and accurately

+ Take messages when the person visitors approach for is not available

+ Handle all in & out courier/express delivery services to relevant departments

+ Make administrative purchases including book flight tickets, flowers, and accommodation; coordinate the company vehicles for employee’s business trips

+ Support Manager Office Management to manage Grab, Taxi and car rental expenses etc.

+ Maintain booking schedule of meeting room in the company office

+ Provide Tea Break for meetings when required

2. Payment and administration duties

+ Make payment, advance payment and other office expenses as assigned by Manager Office Management

+ Support Admin specialist to deliver

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:

- Chế độ bảo hiểm
- Du Lịch
- Chế độ thưởng
- Chăm sóc sức khỏe
- Đào tạo
- Tăng lương

to employees

+ Provide assistance to BOD Office when required

+ Perform other tasks as assigned by Manager Office Management

3. Corporate seal and document management

+ File, monitor and extract in/out documents.

+ Support Admin specialist to check and publish corporate seal on legal document in accordance with company regulation

+ Participate fully 100% in training, internal sharing, communication programs and events organized by Company

+ Ensure 100% compliance without violating to procedures, policies of division/ department and Company.

Deliverables

+ Effectively manage and arrange meeting room booking

+ Timely support in reception and administration task

**Yêu cầu bằng cấp (tối thiểu)**: Cao Đẳng

**Yêu cầu công việc**:
Backgrouynd/ skill

+Associate’s degree or higher in Economics/ Business Administration, Archives - Records Management or related fields

+At least 1 year of experience in administration, customer service, secretary or similar roles

+ Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization

+ Experience in Reception, Events is an advantage

+ Proficient in MS Office and office management software

Specific job skills

+ Good understanding of office management procedures

+ Excellent organizational and time management skills

+ Filing / document management skills (hard/soft copies)

+ Multitasking with the ability to prioritize tasks.

Competencies

+ Analyzing, processing information and decisions making skills

+ Time management and work planning skills

+ Flexibilityskills

+ Communication and interpersonal skills

+ Teamwork skill

Mindsets & behaviors

+ Proactive and agile

+Builds relations

+Optimistic, open-mind

+ Integrity, Professional and Ownership (Core values)

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)

Cao Đẳng
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