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Specialist, Admin Receptionist

2 weeks ago

Thành phố Hồ Chí Minh, Vietnam Công Ty Cổ Phần Đầu Tư Nam Long Full time

**Mô tả công việc**:
(Mức lương: 15 - 20 triệu VNĐ)
Nam Long Group (NLG) is a Real Estate corporation with over 30 years of experience in Vietnam, operating under a Business Unit (BU) model with three main business segments: Land Development, Urban & Residential Development, and Commercial Property & Venture Investment.

NLG is hiring a Specialist, Admin cum Receptionist (female) with experience in Admin role.

Overview:
Specialist, Admin cum Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.

Responsibility

1. Payment and administration duties
- Procure office supplies, essential items, book flights, reserve hotels, and coordinate company vehicles for business trips.
- Manage and track expenses related to Grab, taxis, rental cars, etc.
- Ensure office equipment and facilities (meeting rooms, photocopiers, electricity, water, internet, plants, etc.) are well-maintained and functioning properly.
- Support the implementation of employee benefits.
- Assist the Administrative Department in organizing internal events.
- Process payments, cash advances, and office-related expenses as assigned.
- Assign document reference numbers and draft official announcements in accordance with company regulations.
- Organize, store, and control the retrieval of documents.
- Perform other tasks as assigned by management.

2. Reception duties
- Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees
- Welcome guests and guide them to the appropriate contact person accordingly and accurately
- Take messages when the intended recipient is unavailable
- Receive and process incoming and outgoing mail and documents
- Manage and schedule the use of meeting rooms in the office
- Assist in arranging tea breaks for meetings upon request

**Chức vụ**: Nhân viên/Chuyên viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
1. Competitive Salary & Benefits
- Attractive Salary & Bonus : Competitive salary based on market benchmarks with a periodic salary review policy.
- Performance Bonus: Bonuses based on business performance, individual contributions, and project achievements.

2. Comprehensive Benefits Package
- Premium Health Insurance: In addition to statutory social insurance, employees receive comprehensive health insurance (PTI).
- Annual Health Check-ups: Annual medical check-ups at top-tier hospitals.
- Annual Leave Policy: 12-14 annual leave days plus public holidays in accordance with regulations.

3. Professional & Dynamic Work Environment
- Strong Corporate Culture : A professional, friendly environment that fosters collaboration and innovation.
- Career Growth Opportunities: Clear career paths with opportunities to participate in major real estate projects.
- Training & Development Programs: Internal training, mentoring, and coaching programs with industry experts.

4. Employee Engagement Activities
- Annual Teambuilding & Company Trips: Exciting teambuilding activities and annual domestic and international trips.
- Internal Events : Year-end gala, company anniversaries, sports and cultural clubs, and soft skills workshops.

**Yêu cầu bằng cấp (tối thiểu)**: Trung cấp - Nghề

**Yêu cầu công việc**:
Background / Experience
- Associate’s degree or higher in Economics/ Business Administration, Archives - Records Management or related fields
- At least 3 year of experience in administration, customer service, secretary or similar roles
- Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization
- Experience in Reception, Events is an advantage
- Proficient in MS Office and office management software

Specific job skills
- Good understanding of office management procedures
- Excellent organizational and time management skills
- Filing / document management skills (hard/soft copies)
- Multitasking with the ability to prioritize tasks.

Competencies
- Analyzing, processing information and decisions making skills
- Time management and work planning skills
- Flexibilityskills
- Communication and interpersonal skills
- Teamwork skill

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Lễ Tân (Receptionist)

Trung cấp - Nghề
Không yêu cầu