Office Manager

**Office Manager**:
**Opportunity Details**:

- ** Working Location**: Ho Chi Minh City, Vietnam
- ** Working Time**: Full-time, Monday to Friday
- ** Employment Type**: Permanent
- ** Compensation**: Competitive salary with additional benefits
- ** Benefits**: Health insurance, paid time off, and professional development opportunities
- ** Reporting Line**: Reports to the Regional Operations Manager
- ** Team Management**: No direct reports, but responsible for coordinating with various internal teams and external vendors

**About the Company**:
Our client is dedicated to empowering businesses by providing seamless access to global markets. With a strong international presence, they support small and medium enterprises in navigating operational challenges and enhancing their efficiency. Their culture fosters collaboration, innovation, and a commitment to delivering exceptional service.

**Role Purpose**:
They are looking for an energetic and detail-oriented **Office Manager** to oversee office operations and enhance the workplace experience. This role is pivotal in ensuring smooth daily functions, managing administrative processes, and fostering a positive work environment.

**Main Objectives**:

- Ensure the efficient functioning of office operations to support a productive work environment.
- Provide administrative and operational support to employees and visitors.
- Maintain strong relationships with vendors and service providers to ensure high-quality office management services.

**Responsibilities**:

- ** Office Operations Management**: Oversee daily office activities, ensuring a well-maintained, organized, and efficient workspace.
- ** Administrative Support**: Serve as the primary point of contact for office-related matters, managing facilities, maintenance, and supplies.
- ** Employee and Guest Experience**: Welcome visitors, manage front desk responsibilities, and support internal events and meetings.
- ** Vendor and Service Provider Management**: Maintain and manage relationships with external vendors, including building management and cleaning services.
- ** Financial Administration**: Handle office-related financial matters, including petty cash management and expense tracking in coordination with the Finance team.
- ** Mail and Shipping Coordination**: Manage incoming and outgoing mail, ensuring timely distribution and notifications.
- ** Supplies and Inventory Management**: Monitor and replenish office supplies to maintain a well-stocked workplace.
- ** Employee Support**: Act as a key point of contact for local and visiting employees, ensuring a seamless work environment.

**Requirements**:
**Education & Qualifications**:

- Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.

**Professional Experience**:

- Minimum of **3+ years** in office administration, facilities management, or a similar role.
- Strong ability to multitask, prioritize, and problem-solve in a fast-paced environment.
- Experience handling financial administration and vendor management.

**Technical Skills**:

- Proficiency in **Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)**.
- Familiarity with office management tools and systems.

**Nice-to-Have Requirements**:

- Experience working in a **multinational company**.
- Background in managing workplace experience and employee engagement initiatives.
- Knowledge of procurement and contract management.

**Behavioral Competencies**:

- ** Highly organized** with a strong ability to manage multiple tasks efficiently.
- ** Strong communication skills**, capable of liaising effectively with internal teams and external vendors.
- ** Proactive mindset**, always seeking ways to improve office operations and employee experience.
- ** Service-oriented** with a friendly and approachable demeanor.
- ** Attention to detail**, ensuring all office operations are managed with accuracy and efficiency.

**Application Process**: