Chubb Life] Head of General Admin, Property and Procurement

1. General Administrative Services
- Provide office and location support activities, including clerical duties, to ensure smooth day-to-day operations.
- Identify, enhance, and implement specific processes and procedures to maximize operational efficiency.
- Ensure the correct functioning of facilities, office, and business support services.
- Manage office supplies, equipment maintenance, and other administrative needs.
- Ensure compliance with local laws and regulations related to administrative operations.

2. Procurement
- Acquire goods and services in a timely, cost-efficient, and reliable manner while maintaining high standards of quality and compliance.
- Identify organizational requirements, evaluate potential suppliers, negotiate contracts, and manage supplier relationships.
- Collaborate closely with stakeholders and departments to understand their needs and provide strategic sourcing solutions.
- Monitor market trends, optimize supplier performance, and implement sustainable procurement practices.
- Manage risks associated with supplier contracts and ensure compliance with procurement policies.

3. Real Estate and Facilities Management
- Support business units in providing cost-effective and efficient real estate solutions aligned with corporate and business unit plans.
- Oversee real estate strategy and portfolio management, including lease agreements and property acquisitions.
- Provide facility-related services, including facility management, build-outs, office moves, furniture, equipment, and other changes.
- Ensure facilities are well-maintained, safe, and compliant with health, safety, and environmental standards.
- Manage relationships with landlords, property management companies, and facility service providers.

4. Leadership and Team Management
- Build, lead, and mentor a high-performing team across general administration, property management, and procurement functions.
- Set clear goals and performance expectations for team members.
- Foster a culture of collaboration, accountability, and continuous improvement.

5. Strategic Planning and Reporting
- Contribute to the development of the company’s operational strategy and ensure alignment with business objectives.
- Prepare and present regular reports on administrative, property, and procurement activities to senior management.
- Identify risks and develop mitigation plans to ensure business continuity.

Education and Experience
- Bachelor’s degree in Business Administration, Supply Chain, Real Estate, or a related field.
- A Master’s degree is a plus.
- Minimum of 8-10 years of experience in general administration, procurement, and real estate/facilities management, preferably in the financial services or insurance industry.
- Proven experience in managing large-scale facilities and procurement operations.

Skills and Competencies
- Strong leadership and team management skills.
- Excellent negotiation and vendor management abilities.
- In-depth knowledge of procurement processes, real estate strategy, and administrative operations.
- Strong analytical and problem-solving skills.
- Ability to manage multiple priorities and work under pressure.
- Excellent communication and interpersonal skills.
- Proficiency in English and Vietnamese (both written and spoken).

Other Requirements
- Familiarity with local laws and regulations related to property management, procurement, and general administration in Vietnam.
- Willingness to travel as needed.