Project Support Assistant

1 week ago

Thành phố Hồ Chí Minh, Vietnam Zühlke Full time

If you share our values and want to do the best work, for the right reasons, we can offer you the chance to do it on a global scale and play a real role in shaping our exciting journey.

Your Responsibilities
- Provide administrative support to our Cross Market Unit account teams, including handling timesheet/data updates to our project tools and systems of record, coordinating larger team meetings and events (including client events - together with our MarComm team), maintaining project documentation.
- Support coordination across teams to ensure alignment and smooth communication.
- Deliver problem-solving support, addressing issues quickly to keep projects on track.
- Contribute to training efforts, including monitoring compliance with established processes.

Your Tasks
- Monitor compliance with company policies and procedures and support project teams where possible.
- Ensure data quality (e.g., proof bookings for completeness between internal and client facing systems and reports).
- Maintain and update reports (created by Account teams) to meet specific client and/or project needs.
- Manage team calendars and MS Teams setup for lean and effective communication.
- Handle administrative on
- and offboarding of project members, including security clearance tracking, supporting the setup of accounts and access rights for project team members as well as hardware logistics.
- Ensure proper handling and storage of all contract documents, including uploading of all legally binding documents into our internal system for record.
- Provide ad-hoc administrative support to the project leads as needed.
- Leverage knowledge of client specific processes and tools (e.g., SEED devices, PO processes, etc.) to deliver fast and effective results.

What You Bring With You
- Associate or bachelor’s degree in a relevant discipline; work experience may substitute for formal education.
- 2-5 years of experience in a professional organization, such as a government agency or consulting firm.
- Excellent communication skills, including strong writing and proofreading abilities, particularly in collaborative project environments.
- Proven ability to manage multiple tasks and work effectively with diverse individuals and organizations in a dynamic setting. Ability to independently resolve project administration bottlenecks under tight deadlines.
- Detail-oriented with the initiative to clarify logístical needs and requirements for documentation and other activities.
- Strong work ethic with demonstrated ability to work independently and as part of a team.
- Proficiency in cloud-based software, including Microsoft Office Suite, virtual meeting platforms, and online survey tools.
- Proficiency in cloud-based software, including Microsoft Office Suite and MS Teams.
- Experience in IT, consulting, or project administration is a plus.

We welcome people from all backgrounds, regardless of their gender, personality, national origin, race, religion, colour, sexual orientation, gender identity, age, marital status, disability or veteran status.

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