Project Assistant

We are seeking a highly motivated and organized Project Assistant to support our team over the next three months and help deliver exceptional results. As a key member of our team, you will play a crucial role in various aspects of project management, ranging from administrative tasks to technical support.

If you are a detail-oriented individual with a passion for project management, this is the perfect opportunity for you. You will work alongside experienced professionals, learn new skills, and contribute to significant construction projects.

**What will you do**:

- Location: RHDHV Ho Chi Minh Office
- Working Hours: Monday to Friday, 40 hours per week
- Duration: Short-term, 3 months

**Job description**:

- Set up and control project filling system in accordance with QHSE requirement
- Uploading all project’s documents on BOX and/or SharePoint
- Use computer software to produce correspondences and documents and maintain presentations, spreadsheets and databases
- Organize, maintain and update the filing system (hard and soft filing systems)
- Process Correspondence
- Translation/ Interpretation
- Involve in preparation of Project outputs and submission procedures
- Support in hotel booking, air ticket reservation and transportation arrangement for project personnel
- Performing logistics work for project’s workshops
- Participate in site visits as required
- Liaising with Clients as well as project-related parties to update data/ information or to arrange project matters (seminars, project progress payment term, basic contract for project, etc)
- Preparing documents required for project closure

**Other tasks**:

- Support in procurement procedures (involved in preparation of bidding documents)
- Tracking and summarizing contractor project documents, such as agreed Variation Orders.
- Other support for the Construction Manager or Project Manager as required.

**Where you will work**:
Active in Vietnam since 1985 and established in 1993, HaskoningDHV Vietnam is a 100% foreign invested company of Royal HaskoningDHV and recognized as one of the most prominent leading engineering and consultancy firms with a unique track record of key projects in Vietnam and SE Asia. With offices in Ho Chi Minh City and Hanoi and nearly 200 employees, HaskoningDHV Vietnam has carried out numerous projects for the private and public sector, comprising the full scope of engineering and consultancy services for Industrial & Building projects, Maritime & Water Management projects.

Our services include Feasibility Studies, Master Planning, Process Design, Engineering, Project and Construction Management, and HSE Management. Besides Vietnam, we have projects ongoing in Cambodia, Laos, Malaysia, Myanmar, other countries in SE Asia, and we are involved in projects in Africa. We actively collaborate with our other offices in the region in Thailand, Indonesia, Malaysia, Myanmar, Cambodia and the Philippines.

**What you bring**:

- Ideally have some knowledge of Vietnamese Construction regulations in regard to documentation.
- Basic understanding of the fundamentals of Common Data Environments and digital methods of document control.
- Hardworking, flexible skills, reliable, friendly, self-motivated, independent, carefully & team-work personality
- Good skills of Microsoft office programs and data storage platforms such as SharePoint and Onedrive.
- Dynamic and independent in works
- Excellent in English
- Good communication with both foreign & Vietnamese people

**What we offer you**:
We are a professional organization, where we pride ourselves on executing captivating (inter)national projects and delivering exceptional products. You will also have the opportunities to collaborate with industry-leading experts who are at the forefront of their respective fields within a diverse and collaborative work environment. Additionally, we also offer a range of enticing incentives:

- Competitive salary and a comprehensive benefits package.
- Enjoy the bonus of a 13th-month pay.
- 12 days for annual leave.
- A high-performance laptop will be provided to you
- Work experience in an international and dynamic setting
- Embark on an exciting journey by being a part of stimulating projects, where you can contribute to groundbreaking developments and leave a lasting impact.

**Are you our new colleague?**: