Finance and Administration Manager

6 days ago

Ho Chi Minh City, Vietnam Education Development Center Full time

Company Description
**Education Development Center (EDC)** is a global nonprofit that advances lasting solutions to improve education, promote health, and expand economic opportunity. Since 1958, we have been a leader in designing, implementing, and evaluating powerful and innovative programs in more than 80 countries around the world.

EDC promotes equity and access to high quality education and health services and products that contribute to thriving communities where people from diverse backgrounds learn, live, and work together. We support an inclusive workplace culture that embraces many perspectives and broadens our understanding of the communities we serve, enhancing and enriching our work.

**EDC is committed to equity, diversity and inclusion in the workplace.**

**Project Description**

USAID’s Young Southeast Asian Leaders Initiative-Mekong Program will strengthen the leadership capacities and networks of youth leaders in Southeast Asia, empowering them to lead with confidence and to claim their right to a sustainable and just future.

The leadership development program will provide the knowledge, training, and exposure to empower Southeast Asian youth to act on environmental issues, help integrate them into the web of climate, biodiversity, and sustainability actors in the region in order to contribute to the sustainable development of the Mekong region.

The program will
- Build the leadership capabilities of youth in Southeast Asia with focus themes of climate change, environment, and biodiversity within the Mekong sub-region countries of Cambodia, Laos, Myanmar, Thailand, and Vietnam,
- Strengthen ties among Mekong sub-region countries, other ASEAN countries (plus Timor-Leste), and the United States, and
- Nurture a community of leaders who work locally and across borders to address shared issues relating to the focus themes.

Focus themes of the program are:

- Climate change - advance equitable and ambitious actions to confront the climate crisis with dual climate change priorities of mitigation (reducing emissions) and adaptation (improving resilience to climate impacts)
- Environment - Ensure that the environment and the natural resources upon which human lives and livelihoods depend are managed in ways that sustain productivity growth, a healthy population, as well as the intrinsic spiritual and cultural value of the environment.
- Biodiversity - Conserve biodiversity and manage natural resources in ways that maintain their long-term viability and preserve their potential to meet the needs of present and future generations.

YSEALI-Mekong will be hosted by the Vietnam National University - Ho Chi Minh City (VNU-HCM), and will partner with local, regional, and international relevant stakeholders.

**Job Description**:
The Finance and Administration Manager is responsible for compliance with USAID and EDC policy and the overall financial administration of the project, including administration of project operations, forecasting and tracking field office expenditures, and overseeing daily financial management. Additionally, the FAM will oversee administrative and procurement staff. S/he reports to the Chief of Party.

**Essential functions** include (but not limited to):

- Direct and support the Finance, Administration and Operations staff and activities to manage all financial and operational issues of the project, to improve procedures, increase efficiency and provide the means to accomplish project goals.
- Provide oversight for the day-to-day operations and logistics for the office.
- Work with home office staff to establish all financial procedures including providing support on the establishment of bank accounts, accounting software, documentation storage etc.
- Liaise with the home office Financial Analyst on a regular basis and provide verbal and written reports to the Chief of Party and Project Director as appropriate.
- Direct and support Grants Officer to ensure establishment and implementation of grant mechanism and ensure an appropriate, efficient and accurate grant-making process is conducted.
- Direct and support the Accountant in all tasks.
- Monitor project spending, including monthly and quarterly analysis to identify over or under spending, bring any issues to the attention of the Chief of Party and the Financial Analyst/ Project Director for action.
- Monitor advances to employees and ensure timely liquidation bringing any issues to the attention of the Chief of Party for action.
- Ensure any tax liabilities are paid timely.
- Responsible for ensuring that all employees and vendors are vetted according to EDC policies.
- Serves as a liaison with EDC Home Office Accounting to facilitate financial management processes including contributing to preparation of cost to complete projections, providing guidance and oversight on project financial management, and participating as appropriate, in resolution of financial issues.
- Model standards of accuracy, timeliness and adher

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