Operations Coordinator

Overview:
RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:
REWARDS AND BENEFITS:- 13th month Tet bonus- Private Health insurance for you and your family, plus Personal Accident Insurance- Generous annual leave, career leave, volunteer leave and public holidays (Christmas and Tet Holidays)- Professional development and career advancement- Access to state-of-the-art facilities and resources- A vibrant and diverse campus life and more

ABOUT THE ROLE

Property Services team has the responsibility to operate, maintain and enhance the buildings owned by RMIT University, oversee construction projects, and ensure the provision of physical facilities services. Property Services consists of the following business units:

- Event & facilities support
- Campus Planning & Services
- Business Administration

The position will support Property Services Hanoi team in planning work on space and campus development. This position will also contribute to the provision of organized and reliable services to Facilities Management team.

Reports to: Manager, Operations (North)

Key Accountabilities:

- Coordinate with stakeholders and FM team to assess space requirements, provide input on layouts and designs to align with RMIT standards.
- Coordinate with Asset Utilization team to register maintainable assets with PPM and provide handover documents for projects.
- Operate Request Tracking system of Property Services Hanoi, provide initial support/response to user and allocate request to relevant team.
- Manage core services such as cleaning, security and external vendors (F&B services, EVN, vending machines).
- Coordinate with Accounting team in the physical stoke-take and arrange transfer/write-off/disposal as required.
- Arrange logistic support for Property Services such as travels/trainings/events/ office supplies.
- Gather information to provide support on compliance reports and submission for Facilities team.
- Provide annual budget control & forecast for Property Services Hanoi & Danang Operating and capital expenses.
- Coordinate with management board of the landlord on daily basis to ensure well-functioning BAU activities (facilities, defects, incidents,).
- Master the lease agreement of Hanoi & Danang campus, provide required reports and support for lease renewal or concerns.
- Perform other tasks as required by Manager, Operations (North)

Key Selection Criteria
- A bachelor’s degree relevant to the business administration or relevant field
- At least 3 years of working experience with demonstrated experience in relevant fields
- A proactive approach to planning, coordination, and delivery of work.
- Organised with good time management skills
- High level attention to detail
- Strong skills in coordination, liaison, and communication.
- Demonstrated skills to work in a team

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 6.O (or equivalent Cambridge English Skills Test 160).

Background Check

RMIT Vietnam is committed to providing a healthy and safe working, research and learning environment that enhances wellbeing across our community. As part of this commitment, all new employees are required to undergo background checks prior to commencing employment. Offers of employment are conditional upon the satisfactory completion of these checks. The specific requirements may vary depending on the nature of the role, as outlined in our Background Check Matrix.

To Apply

Important Notice-
- RMIT Careers-
#RMITVietnam

Applications Close:
8 thg 11 2025 11.59 pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community. As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.