Teaching/ Administrative Assistant, The Business School

**Job Description**:
**BRITISH UNIVERSITY VIETNAM (BUV)**

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and other UK universities. BUV is rated a 5 Star university of excellence by the world recognised QS accreditor and is also recognised with a University-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

- Offering accredited British and international higher education and training in Vietnam.
- Providing 5-star university campuses, learning spaces, and services.
- Including a Personal and Social Growth (PSG) Program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for both undergraduate and postgraduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

Students study at BUV’s award winning campus in the Ecopark township near Hanoi. With its state-of-the-art teaching and learning facilities and an iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

**POSITION PURPOSE**

The Teaching/Administrative Assistant provides administrative and academic support to ensure the effective operation of The Business School. The role assists in coordinating teaching schedules, assessments, meetings, and events, while managing communication, records, and documentation in line with university policies.

The position contributes to the smooth delivery of academic programmes by supporting faculty and students, maintaining accurate data and reports, and ensuring efficient coordination across teaching and administrative activities within the School.

**AREAS OF RESPONSIBILITY**

**Administration and Management**
- Manage day-to-day administrative activities to ensure the smooth operation of the school.
- Provide support and co-ordinate activities that may require assistance and ensure the planned activities aligning to BUV’s standard and strategic plan.
- Assist teaching staff in planning and coordinating events, including managing logistics such as venue booking, photography, video recording etc.
- Managing school’s shared folder for good e-record and housekeeping.
- Maintain good documentation and record keeping for reference and audit purposes.
- Ensure effective communication and coordination with all other functional areas for smooth operation of school teaching and non-teaching activities.
- Ensure maintenance of supplies and equipment.
- Be involved in marketing activities, open days and other marketing related activities.

**Teaching and Learning Support**
- Assist in the creation, development, and delivery of learning and teaching materials.
- Facilitate discipline-specific classroom activities, which may include discussions, practical training sessions, events, or educational trips to enhance student learning and smooth operations.
- Assist teaching staff to supervise student projects, academic content and other student-centred learning opportunities.

**POSITION SPECIFICATIONS**

**COMPETENCIES**_(knowledge, skills, and abilities)_**

**(Essential)**
- Bachelor’s degree in a relevant discipline area (from recognized institution) is essential.
- Sufficient breadth or depth of specialist knowledge in the discipline to develop teaching materials and the provision of learning support.
- Knowledge of higher education teaching methods and an ability connect, enthuse and engage students.
- Experience in a specialized programme area and willingness to develop personal skills and new knowledge within this field.
- Evidence of a positive contribution or engagement within the specialized discipline or programme area and willingness to share this experience with students.
- Understand equal opportunity issues as they may impact on academic content and issues relating to student need.
- Excellent written and verbal English communication skills.
- Able to communicate complex ideas to a range of groups.
- Able to demonstrate independent and self-managing working styles.

**(Desirable)**
- Knowledge of academic policies, accreditation processes, and higher education administration.

**COMPETENCIES**_(behavioural)_**

**Communication**
- Routinely communicate complex ideas to students with limited knowledge as well as to peers using high level skills and a range of media.
- Excellent written and verbal communication skills.

**Teamwork**
- Act as a responsible team member to develop productive working relationships with other members of staff.
- Co-ordinate the work of teaching team to identify and respond to student’s needs.
- Ability to work independently and as a part of team.

**Initiative, problem-solving and decision making**
- Assist the teaching team in identifying the need for developing the content or structure of modules and make p