Project Assistant

Responsibilities: Assist in the implementation and monitoring of project activities.
Perform other related duties as assigned.
Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
Research, compile and organize data and information from various sources for reports, project brief, and presentations.
Manage and update project data and other information; and maintain electronic and paper files in support of projects.
Support the supervisor in tracking project operational expenses, update budget related information, and draft status report.
Draft correspondence, donor reports, briefing notes, graphics, statistical tables, and presentations, among others.
Support the follow-ups with partners for inputs to reports and other materials such as visibility materials, communication and media materials as applicable.
Provide office, administrative and logistics support to meetings, conferences, and workshops, etc.
Undertake duty travel as needed to support field activities related to monitoring and evaluation, project support, project reporting, for meetings and to participate in training.
- Undertake informal translations and/or interpretation upon request.

Qualifications: Education
School diploma with four years of relevant experience; or,
Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience
Experience in supporting liaison with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
Experience with United Nations agencies, international humanitarian organizations, non-government or government institutions in a multi-cultural setting;
Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups is preferred;
Experience working in emergency relief and/or recovery projects is an advantage.

**Skills**:Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities;
Excellent communication, facilitation, presentation and negotiation skills;
Knowledge of UN and bilateral donor programming preferred.
Languages
For this position, fluency in English and Vietnamese is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies - behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies - behavioural indicators (Level 1) (applicable only if position is with direct reports)
Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategical