Generic Project Assistant

Samaritan’s Purse is a Christian humanitarian organization providing aid to hurting people around the world. With a sustainable history working in Vietnam, the current projects include health, education, relief, protection, water, sanitation, and hygiene projects in schools, and livelihood projects.

Samaritan’s Purse in Vietnam’s projects are being implemented in Hanoi, Ho Chi Minh and Tra Vinh, the south of Vietnam and across the northern provinces of Lao Cai, Yen Bai and Lai Chau where the majority of people are from ethnic minority groups, often the most vulnerable or marginalized sections of the population.

**Position Title**: Project Assistant, Community Outreach and Response

**Grade**: Assistant

**Position Duration**:From hiring date to December 31, 2025 (with possibility of extension)

**Duty Station**:Hanoi with frequent travel to project locations

**Reports To**: Program Manager, Community Outreach and Response

**Job Summary**:
The Project Assistant supports all sectors with a special focus on the Community Outreach and Response in Hanoi and Yen Bai under the direction of the Program Manager. Additional locations may also be assigned. He/she is responsible to support project activities including initiating, planning, execution, monitoring/evaluation, and conclusion of activities.

**Key Responsibilities**:

- **Project Implementation**:Support Program Manager and Project Coordinator(s) with project implementation including conducting activities, coordination, trainings, assessments, monitoring, and evaluation.
- **Logistical Arrangements**:Prepare logístical arrangements including transportation, accommodations, meals, and supplies for project activities and distributions.
- **Training**:Assist with training, development of supporting materials, and reviewing partner’s training for accuracy and applicability.
- **Scheduling**:Manage timely completion of the project activities under the direction of the Project Manager in coordination with partners.
- **Procurement**:Utilize established office procedures to ensure the project has the necessary products and/or services to complete work in a timely manner. File and organize procurement documents in the shared drive. Keep inventory of project supplies in storage.
- **Monitoring and Evaluation**:Monitor project activities conducted by Samaritan’s Purse and partners. Utilize survey, interview, discussion, and other data collection methods to monitor and evaluate project activities. Ensure activity and project outputs meet defined scope and quality.
- **Reporting and Data Entry**:Data is compiled from surveys, questionnaires, and activities to create summary of information for input into reports including data software, monthly, and annual reports for review by the Program Manager.
- **Stakeholder, Partner, and Government Relations**:Assist the Program Manager and/or Project Coordinator(s) with meetings, communications, and related documentation.
- **Financial management**:Follow internal financial procedures to ensure timely completion of activities in accordance with approved budgets and donor requirements. Collect accurate receipts and supporting financial documents. Create regular financial expense reports for activities. Review partner financial reporting for compliance with internal requirements.
- **Quality**:Oversee activities to ensure they meet the quality needs for which it was approved.
- **Communication**:Ensure timely and appropriate planning, collection, creation, distribution, storage, retrieval, management, control, monitoring of project communication, including impact stories.
- **Work Environment**:Nurture a positive work environment and foster a commitment to Samaritan’s Purse values and ethics.
- **Travel**: Willing to travel for a significant portion of the year
- **Other responsibilities**:Samaritan’s Purse works as a team to carry out programming and additional responsibilities will be assigned as needed.

**Education/Experience Needed**:

- Bachelor’s Degree in development-related field, social sciences, and/or other relevant field.
- At least one year of relevant professional work experience
- English proficiency level A2 (Elementary Basic User) according to CEFR (Common European Framework of Reference for Languages) and fluency in written and spoken Vietnamese
- Prior experience or training in project management is preferable.
- Strong willingness and passion to help the vulnerable and disadvantaged in Vietnam.

**Skills Required**:

- Excellent planning, time management and organizational skills; high level of integrity.
- Ability to travel frequently to remote villages in varying weather conditions
- Humble and mature team player; ability to be flexible and adapt.

Job Details

Organisation:
SPIR

Job location:
Hanoi

Application deadline:
2025-02-15

**Job Types**:
'Project Assistant'

Sectors:
'National'