Senior Executive, Sales Administration Support

**Location**:Ho Chi Minh, VN, VN**Job Function**:Business Support**Requisition Number**:155135**Description**:
**Job Summary**
As an Executive / Senior Sales Admin, this role will be responsible for providing general administrative support sales team’s day-to-day operations and supply chain for the Division. The job scope covers account receivables and account payables, sales contract, logistic & inventory management as well as purchasing order management including tracking, monitoring, reporting and resolving discrepancies in operation with customers, and supporting supervisor in risk management.

**General Responsibilities**

**1. Support in Local Supply Process & Project Management (Power Generators Installation)**:

- Co-operate with AE (Application Engineering) Engineers in local purchase process (PR).
- Support Order of material/accessories from local suppliers with SC, manage order schedule, arrange delivery.
- Collect invoice from vendor & checking documents to process payment.
- Filling required documents as per company rules.

**2. Support in AE Sales Contracts**:

- Support Sales Contract process: support to check contents of sales contracts before submitting contract to FC/GM.
- Follow up payment from customers.
- Support with overdue payment issues
- Remind & Support AE Engineers to collect overdue AR.

**3. Support for Installation Review & Testing/Commissioning Process**:

- Check & hand-over TD to Sales AE team on time, provide standard information to AE; update working status into systems & follow up with team member to update delivery time to AE team have proper actions about installation, T&C according to the content of sales contract.
- Support administration information/paper for the activities of AE team
- Coordinate with Service & AE for project commissioning & handover.

**4. Support for Project Management**:

- Help PM team to initialize the project management process and collect requirements; prepare BOQ, Specification, Shop Drawings, Special requirement; Delivery schedule,
- Design schedule, Manpower schedule, Installation schedule.
- Assist PM team in monitoring and control the installation process.
- Cooperate with team member to complete Acceptance documents, Handover and As-built process.
- Filing all copies of authorization letter, supporting docs are related to project and ensure to commit requirements.

**Functional Skills and Knowledge**
- Good listening, speaking, reading, writing in English. Good computer skills (Microsoft words, Excel, PowerPoint ).
- Persistence Strong at problem solving.
- Negotiation & communication skills Good analytical and organizational skills
- Good at Commercial / Foreign trade knowledge: Incoterms including L/C, sales contracts, Account Receivable (AR), Account payment (AP),.
- Familiar with basic financial metrics (Margin, Account receivable...)
- Understanding of supply chain procedures / SOP.
- Integrity, High Commitment (Careful, Accountable and Punctual)
- Ability to work independently well under high pressure, tight deadline
- Willing to work overtime and support if required Discreet and respectful of confidentiality.
- Service mind with good customer handling skills

**Education**
University degree in foreign trade / business administration / Supply Chain or relevant field

**Why It’s Great to Work at DKSH**
At DKSH, we are driven by a purpose that goes beyond the ordinary: enriching people's lives. Through the products and services we provide, DKSH positively impacts millions of lives everyday. Join our team where entrepreneurship meets flexible work arrangements. Take the leap and start a journey where you can grow and make a difference
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