Operations & Procurement Coordinator

4 days ago

Thành phố Hồ Chí Minh, Vietnam Алерс Full time

Location

VIETNAM - HO CHI MINH

**WHAT DO WE EXPECT FROM THIS ROLE?**

OPERATIONS
- Coordinating and monitoring current services provision
- Processing incoming requests from customers
- Conducting commercial assessment of suppliers offers
- Conducting tender procedures, receiving commercial offers from suppliers
- Deciding on supplier selection based on key metrics
- Negotiating contract terms with suppliers, signing agreements, addendums
- Developing and maintaining a list of suppliers incl. defining key metrics (parameters) for supplier selection
- Timely conducting extensive market and supply base research
- Building and offering solutions locally in Vietnam (Pre-carriage/on-carriage, port-handling, contact with supplier/receiver)
- Coordinating door-to-door shipments of project, machinery and consumer goods
- Creating the operational file in the companies’ own IT system and ensure a quality A to Z execution and follow up
- Coordinating the mostly multimodal, and cross trade shipments with your colleagues, agents and suppliers worldwide
- Keeping a clear overview on the various transports within a certain project and maintain a customer-oriented communication and optimal reporting
- Assisting the project & sales team with the follow up of customer RFI, RFP, RFQ’s and tenders
- Sending out rate requests to our suppliers (transport companies, shipping lines, terminals, agents, etc) and negotiate the price and conditions where needed
- Coping with identifying and resolving operational issues related to freight movements, such as delays, discrepancies, and logístical challenges
- Ensuring that the desired service performance is met and exceeded

SOLUTION BUILDING
- Developing new products and services/executing project on new services development
- Creation of optimal logistics solutions for the client, optimization of delivery routes and transportation costs
- Participation in the preparation for tenders
- Performing feasibility check of the customer’s request on quotation
- Developing detailed technical solution for product integration, i.e. determining required specific equipment, storage conditions, etc
- Initiating and executing scenario planning (initiating/executing solutions optimization, developing new services, and improving existing ones)

**WHO IS OUR IDEAL CANDIDATE?**
- Expertise in working for an international company whereby there are regular communications with the HQs
- Experience in logistics in SEA/ APAC
- Advanced knowledge of logistics
- Fluent in Vietnamese
- Upper-Intermediate level of English, any other language is a plus
- Strong communication and negotiation skills
- Expertise in procurement and related legislation
- Proficient in supplier negotiation for service/transportation/forwarding selection
- Understanding of international and local logistics and customs legislation, including FEA and Incoterms
- Knowledge of transportation standards, cargo handling, and multimodal transport regulations
- Ability to analyze tariffs, pricing, and professional information to mitigate risks
- Flexibility and ongoing development in the professional field
- Education: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field preferred
- Experience: minimum of 2-4 years of experience in customer-facing role in freight forwarding or a related industry
- Entrepreneurial mindset and ability to think out-of-box
- Strong organizational and multitasking abilities
- Proactive and able to work independently as well as part of a team
- Ability to work in a fast-paced environment and handle high-pressure situations
- Flexibility within job responsibilities, development of new knowledge in the professional field, monitoring

**WHAT WE OFFER**
- Market competitive compensation package
- Relevant training and development opportunities to grow your career
- International working environment with colleagues in different locations, regions
- Family-owned company, with open culture and short reporting structure
- Start up in a new location: flexibility to shape the role to maximize results
- Comprehensive health insurance
- Paid time off and holidays
- Professional development opportunities: trainings, coaching/mentoring, etc
- A supportive and collaborative work environment

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