Procurement Change Manager

4 weeks ago

Ho Chi Minh City, Vietnam RMIT University Full time

Overview:

- RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
- Why RMIT University Vietnam?

Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:
Your role

The Procurement Change Manager is responsible for the design, implementation, and supervision of the procurement champion model managed by the Central Procurement team. The role will involve working with stakeholders across the organization to identify and develop a change management plan, as well as to implement and manage the change process. The role will also require the ability to communicate effectively with stakeholders at all levels, as well as to build and maintain relationships.

Key Accountabilities

1) Develop and lead the procurement champion model strategy, plans, and interventions across the university, supporting leaders in the design, communication, and delivery of all change readiness activities and engaging stakeholders. This includes:

- Designing and developing Champion program plans- Identifying and assessing stakeholders and their needs- Developing and implementing communication and engagement strategies for the program- Managing the program process and tracking progress- Monitoring and evaluating the effectiveness of the implementation plan.- Reporting on the progress and results of the change.- Working closely with project delivery leads, senior leadership, to ensure the organizational approach to change is inclusive, dynamic, efficient, and ultimately delivers desired outcomes and ownership.

2) The Procurement Change Manager will be responsible for the supervision of procurement champions. This will involve:
- Developing, delivering or facilitating training programs for procurement champions on procurement principles and practices.- Providing coaching and support to procurement champions.- Monitoring the performance of procurement champions and providing them with feedback and guidance- Ensuring that procurement champions are aligned with the overall commercial and compliance objective.- Identifying and addressing any challenges or roadblocks that procurement champions are facing.- Reporting on the performance and progress of procurement champions to the Head of Procurement.

3) Control and Compliance- Ensure regular purchasing transaction reports consolidated by Procurement champions are generated timely as required for monitoring purpose- Monitor key performance indicators on commercial and compliance objective- Provide procurement insights to Category Manager for driving towards cost reduction and continuous improvement strategy- Use transactional insights and benchmarking to influence the Procurement business processes towards best practice process efficiency and effectiveness- Ensure probity, transparency and compliance in all activities- Member of Internal audit team for purchasing activity audits as required- Identify and take action upon actual or potential risks in the course of operation- Evaluate on a regular basis the effectiveness of relevant processesand controls,and take up discussion with manager as necessary- Maintain sustainable procurementpracticesalignedwith leading practice systems,process,policy,financial integrity and probity, protecting the credibilityof the central procurement function.

Key Selection Criteria- Working knowledge of and experience in consultancy/advisory role and familiar to change methodologies and models;-
- End to end project lifecycle experience and working knowledge of a variety of project methodologies- Demonstrated ability to lead, motivate, influence and coordinate a variety of internal and external stakeholders to achieve strategic project priorities.- Extensive experience in developing stakeholder engagement plans within the context of change to breakdown resistance and deliver high engagement and required project outcomes.- Excellent written, verbal, analytical, coaching and facilitation skills.- Tech savvy, open to using new systems and tools to improve the way we deliver services.- Excellent interpersonal, consultation and negotiation skills, including the ability to work collaboratively, liaise effectively with a diverse range of stakeholders and to communicate effectively on complex issues.- Proven ability

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