Intern for Business Support Team

4 weeks ago

Hanoi, Vietnam Oxfam Novib Full time

Oxfam in Vietnam believes that a reduction in poverty, injustice, and inequality will occur through the interaction between active citizens, accountable states and responsible private sector and that it is fundamental to Vietnam’s development. Oxfam in Vietnam aims to influence the current growth-based development model to shift to a Human Economy Development Model, putting people and the planet before profits.

All our work is led by three core values: Empowerment, Accountability, Inclusiveness. To read more about our values please click here

**The Internship Programme**
Oxfam offers an internship programme for young Vietnamese graduates who are passionate about Oxfam's mission of working with others to overcome poverty, suffering and injustice. Selected interns will provide administrative support to the team, gain essential office skills, and take part in project activities as well as a number of training opportunities. They will gain invaluable working experience that benefits their future employment. Internship contracts last for 12 months.

Oxfam wishes to promote diversity in our team: members of Vietnam's ethnic minorities, people with disabilities and members of other minority groups are particularly encouraged to apply.

**The Role**
Oxfam in Vietnam is seeking a young Vietnamese graduate for the position of Intern for Support Services team. The intern will work under line management of Senior Administrative Officer, in close collaboration with other members in the Support Services team. He/she is expected to gain general knowledge, use common senses and specialized skills to the best of his/her ability to contribute to his/her own and Oxfam’s learning.

**Contract**: Full-time, Fixed-term, 1-year contract
**Reporting to**: Senior Administrative Officer
**Staff report to this post**: N/A
**Location**: Vietnam office in Hanoi

**Key Responsibilities and Accountabilities**
- **1. Administration and HR support**
- Provide general administrative support including filing, sending and circulating mail, fax; photocopying, travel booking, translating, helping to prepare float accounts etc.
- Provide assistance to Admin Officer (AO) to manage monthly utility usages such as telephones, stationery, etc., ensuring timely payment is made;
- Assist in arranging air/ train tickets and booking for accommodation for Oxfam staff/visitors/consultants/partners;
- Assist in some paper works such as prepare job advertisement follow Oxfam template; logistic for recruitment/ training/ workshops/ meeting and field trips;
- Draft intern/consultant contracts;
- Assist in record leave for staffs, calculate internship allowance;
- Assist to maintain record of use of Oxfam Vietnam assets.
- **2. Finance support**
- Provide assistance to Finance Coordinator (FO) to prepare payment orders, filing financial documents in order; input the transactions onto bank book;
- Assist Programme Finance Officer (PFO) in collecting data and preparing donor report if required;
- Support the organization and implementation of business support team’s activities include but not limit in Finance, HR, IT and Admin’s works;
- Travel to field if required;
- Perform others tasks as requested.


**Technical Skills, Experience & Knowledge**
**Essential**

*
- University graduates
- Very good spoken and written English and Vietnamese;
- Good computer skills (MS Word, MS Excel, Ms Outlook, PowerPoint);
- Good communication skills;
- Ability to work independently as well as in the team;
- Strong motivation for learning about development work;
- Willingness to travel, if required.

**Key Attributes**:

- Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
- Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

**Other qualities**:

- Demonstrated ability to work in multi-cultural and multi-sectoral teams, collaborative attitude.
- Flexibility of attitude and approach, attitude to adapt and learn by doing and experimenting new approaches and ways of working with other.

*
- **2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.**
- **PERSON SPECIFICATION**
- **Most importantly, every individual at Oxfam International Secretariat needs to be able to**:

- **Live our values of **INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY **(read more about these **here**)**:

- **Ensure you commit to our** ORGANIZATIONAL ATTRIBUTES **(including adhering to the Code of Conduct)**:
**Benefits**:monthly allowance of VND3,000,000, plus lunch allowance and accident insurance covered for the employment period**.**

**How to apply**:
We regret that only short-listed applicants will be contacted.

**Oxfam is an equal opportunity employer**

**Job Types**: Internship, Contract

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