Wvv Special Project Manager

1 week ago

Hanoi, Vietnam World Vision Perú Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

Employee Contract Type:
Empleado de Plazo Determinado (duración determinada)

**Job Description**:
MAJOR RESPONSIBILITIES

Leadership/Management
- Lead the planning, implementation of all project activities
- Ensure that project activities are completed on time, within budget, and to a high standard
- Provide technical guidance and support to AP staff and partners
- Manage project budgets, ensuring that funds are used effectively and efficiently
- Prepare and submit regular project reports to SO and other stakeholders
- Ensure compliance with SO and donor policies and procedures
- Manage project risks and develop mitigation strategies as needed
- Support the recruitment, training, and management of project staff

Co-ordination and Relationship
- Support APs to build effective links with the wider target community in order to raise awareness of WVV’s philosophy and approach to development, particularly in THRIVE 2.0 measures, and foster the ownership and participation of the community in project activities.
- Foster coordination and avoid duplication of effort in the THRIVE 2.0 target areas by interacting with other NGOs, United Nations agencies, and government/mass organizations.
- Serve as a bridge between THRIVE 2.0 staff, project partners, Zonal Programs Managers, and Area Program Managers.
- Represent WVV in relevant external meetings when required

Monitoring, Evaluation, Research, Reporting and Learning
- Ensure effective project monitoring and reporting by regularly visiting project activities.
- Work with M&E staff and external implementation partners to identify the most salient problems and design appropriate responses, leading continuous observation, reflection, learning, iteration, adaptation, and quality improvement processes to ensure the highest possible project quality.
- Prepare semi-annual narrative progress reports for submission to donors.
- Develop monitoring tools for measuring each THRIVE 2.0 output and outcome indicator.
- Plan and implement a mid-term project review and an end-of-project evaluation.
- Ensure adequate documentation of all project activities, including lessons learned and best practices.
- Lead the team to document and share best practices and lessons learnt of the program with other THRIVE target Field Offices as well as other relevant stakeholders.

Finance and Administration
- Guide APs to ensure compliance with World Vision financial policies and procedures, including proper documentation and record-keeping of all financial transactions.
- Liaise with the Finance Department to ensure the integrity of financial documents, procedures and reports.
- Monitor project budget and expenses, and ensure timely and accurate financial reports.
- Develop and maintain an efficient financial management system for the project.
- Ensure proper asset and inventory management for the project.
- Manage procurement and logistics for the project, ensuring that all purchases are made in compliance with World Vision procurement policies and procedures.
- Ensure that the project equipment and supplies is well organized and maintained.

Others
- Follow WVV guidelines to manage safety and security within the team, including conducting security assessments, planning, and management.
- Prepare and regularly update risk registers for the team.
- Identify and mitigate any risks that could potentially impact the team's ability to achieve its goals.
- Perform any other duties as assigned by the manager to contribute to the team's overall performance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience
- A minimum of 5 years' experience in project management, preferably in the international development sector.
- Experience in INGO-funded project planning and implementation.
- Strong understanding of project management principles, methodologies, and tools.
- Excellent leadership and team management skills, with a demonstrated ability to lead, motivate, and manage a team of professionals.
- Experience working with partners, stakeholders, and donors.
- Demonstrated ability to manage project budgets and resources effectively.
- Excellent verbal and written communication skills, with the ability to communicate effectively with diverse stakeholders.
- Strong analytical and problem-solving skills, with a demonstrated ability to identify and mitigate potential risks.
- Proficiency in project management software and tools.

Required Education, training, license, registration, and certification
- Bachelor's or Master's degree in Business Administration, Project Management, International Development or related field

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